Facility Coordinator

JLL

0 years

0 Lacs

Mumbai Metropolitan Region

Posted:5 days ago| Platform:

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Skills Required

tracking processing billing invoicing payments monitoring interfacing logging service reports deployment reporting report management

Work Mode

On-site

Job Type

Full Time

Job Description

Duties & Responsibilities

Tracking of Facility Operating Expenses
Processing of all invoices for payment
Tracking, verifying and filing all JLL and Facility related invoices
Client billing / invoicing and follow up payments by clients.
Monitoring of Housekeeping related activities
Vendor management
Arrangement of all consumables and supplies for Client / VIP visits
Interfacing with the pest control for carrying out the pest control activities at the facility.
Preparing the Daily/Weekly and Monthly reports
Taking facility rounds and find out snags and logging complaint with the Help Desk.Follow up and close the complaint logged.
Effectively manage Facility team to ensure an on time deliverable system.
Ensure the Housekeeping Team is managed efficiently according to the established concept statements and adhere to company’s Policies and Procedures
Ensure the level of service standards and cleanliness of the property, particularly the Gym Room, Canteen and Conference Area, meet the set standard of the company
Work closely with HelpDesk, Reception, Catering, Facilities and Amenities and Property Operation Teams
Ensure that all Housekeeping OS&E and FF&E items are properly inventoried and monitored.
Recruit, select and develop Housekeeping employees / vendors to work following the operational, financial, administrative philosophies willing to become multi skilled and perform multi tasks.
Effectively manage Facility team to ensure an on time deliverable system.
Routinely Inspect all services to ensure performance measures are being maintained
Provide assistance to AFM/FM in all administrative functions and Facility services and any other administrative functions deemed by Client
Ownership of the Day to day administration, including reports generation of the stocks tracker.
Muster all the housekeeping staff of the shift before deployment and communicate the priorities of the day
Inspect the turn out and attendance of the staff and sign the shift register
Meet the housekeeping in charge during the shift to discuss and communicate priorities for the shift and address complaints
Ensure that the food vendor are maintaining highest standards of hygiene in the services area
Oversee the pantry equipment and reprographic equipment operations during the shift and identify issues and take necessary actions
Communicate to the FM all incidents issues and pending problems
Take rounds of the facility regularly to identify issues in and initiate immediate rectification actions
Prepare weekly shift rosters along with the housekeeping manager

REPORTING

Preparation and submission of weekly FM Meeting Minutes
Preparation and submission of FM template report to the client and other reports as required
Preparation and submission of Monthly management report and Daily reports
Preparation and submission Facility related consumables, Consumption report.
Preparation and submission of SLA report.

Vendor Management

Managing and Monitoring Vendor services and ensure adherence to SLA’s
Conduct vendor meetings on a monthly basis and review performance.
Processing of Vendor invoices.

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