The Facility Executive is responsible for managing day-to-day facility and Transport operations and fleet management. This role ensures optimal workplace functionality, employee safety, and efficient transportation operations to support business continuity and employee satisfaction.

Reports to: Site Lead
Employment Type: Full-time

Shift timing: 3pm to 11pm

Key Responsibilities

Facility Management (50%)

Vendor & Contract Management:

Manage vendor relationships and service contracts for cleaning, security, landscaping, pest control, and specialized services
Monitor service level agreements (SLAs) and ensure compliance with performance standards
Conduct regular vendor performance reviews and implement continuous improvement initiatives
Negotiate contract renewals and cost optimization opportunities

Safety & Compliance: Ensure adherence to health, safety, and regulatory requirements

Consumables Tracking: Keeping track of all consumables (Housekeeping, Pantry, Technical, etc.)

Employee Meals & Event Management: Taking care of employee meals and any other events to be organized.

Budget Control: Monitor office expenses and implement cost-saving measures

Transportation Management (50%)

Fleet Operations: Oversee company vehicle fleet including scheduling and maintenance
Employee Transportation: Coordinate shuttle services, cab bookings, and transport logistics
Vendor Coordination: Manage relationships with transport service providers
Route Optimization: Plan efficient transportation routes to minimize costs and travel time
Safety Compliance: Ensure all vehicles meet safety standards and regulatory requirements
Budget Control: Monitor transportation expenses and implement cost-saving measures
Emergency Transport: Coordinate urgent transportation needs for business continuity

Required Qualifications

Education

Bachelors degree or related field
Certification in Facility Management (CFM) or similar credentials preferred
Professional certification in transportation management or fleet operations

Experience

Upto 5 years of experience in facility management and/or transportation operations
Experience with vendor management and contract negotiations
Knowledge of facility operations, safety regulations, and compliance requirements

Technical Skills

Proficiency in facility management soft skills
Knowledge of transportation management systems

Soft Skills

Excellent Spoken and written communication skills is mandatory
Commitment to delivering exceptional customer experiences aligned with JLLs service standards
Excellent written and verbal communication skills for stakeholder engagement at all levels
Strong problem-solving skills with data-driven decision-making capabilities
Leadership and team coordination capabilities
Meticulous approach to quality control and process improvement

Key Performance Indicators

Facility uptime and operational efficiency metrics
Transportation cost optimization and on-time performance
Vendor performance and SLA compliance
Employee satisfaction scores for facility and transport services
Safety incident reduction
Sustainability and energy efficiency improvements

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Facilities Executive