Export Import Executive

Job Description

Job Title: Export Import Executive / EXIM Executive / International Trade Executive / Logistics Executive - EXIM Department: Export-Import / Logistics / Supply Chain / Commercial Reports To: EXIM Manager / Logistics Manager / Supply Chain Manager / Commercial Head Location: Nagpur, Maharashtra, India (Primarily office-based, with occasional visits to customs, ports/ICDs, or logistics partners as required). Job Summary: We are seeking a diligent, knowledgeable, and experienced Export Import Executive to manage our international trade operations from Nagpur. The ideal candidate will be responsible for the end-to-end coordination of export and import shipments, ensuring seamless logistics, accurate documentation, and strict adherence to all national and international trade regulations. This role is crucial for optimizing our supply chain, ensuring compliance, and facilitating smooth cross-border movement of goods. Key Responsibilities: Documentation & Compliance Management: Prepare, verify, and process all required export and import documentation, including Commercial Invoices, Packing Lists, Bill of Lading (BL) / Airway Bills (AWB), Certificates of Origin, Fumigation Certificates, Phytosanitary Certificates, etc. Liaise with customs brokers for the preparation and submission of Shipping Bills (for exports) and Bill of Entry (for imports), ensuring accurate Harmonized System (HS) codes and valuation. Ensure strict compliance with India's Foreign Trade Policy (FTP), Customs Act, FEMA (Foreign Exchange Management Act), and other relevant statutory and regulatory requirements. Manage and ensure the validity of the Import Export Code (IEC) and other necessary licenses/registrations. Logistics & Shipment Coordination: Coordinate effectively with freight forwarders, shipping lines, airlines, customs brokers, and inland transporters to ensure timely and cost-effective movement of goods. Track and monitor shipment status from origin to destination, providing regular updates to internal stakeholders and clients. Manage bookings, container/cargo allocation, and ensure optimal utilization of shipping space. Oversee pre-shipment inspection formalities and ensure goods are ready for dispatch. Banking & Financial Coordination: Coordinate with banks for processing of Letters of Credit (LCs), Bank Guarantees, Bills of Exchange (BOE), and other trade finance instruments. Ensure timely submission of documents for negotiation, realization of export proceeds, and processing of import payments. Monitor and ensure timely submission of Bank Realization Certificates (BRC) and other necessary documents to relevant authorities. Cost Management & Optimization: Obtain competitive quotes from freight forwarders and logistics service providers. Negotiate freight rates, demurrage, and detention charges to minimize costs. Optimize shipping routes and modes of transport for efficiency and cost-effectiveness. Government Schemes & Incentives (Optional, if applicable): Assist in understanding and applying for various export promotion schemes like RoDTEP (Remission of Duties and Taxes on Exported Products), EPCG (Export Promotion Capital Goods), Advance Authorisation, etc. Manage the necessary documentation and compliance for availing such benefits. Record Keeping & Reporting: Maintain comprehensive and accurate records of all export and import transactions, including documentation, costs, and timelines. Prepare and submit regular reports on EXIM activities, shipment status, costs, and compliance metrics to management. Problem Resolution: Proactively identify and resolve issues related to customs clearance delays, shipping discrepancies, quality issues, or documentation errors. Handle queries and resolve disputes with logistics partners or customs authorities.