Export Documentation (Post Shipment)

Business/Company:

Site/Location:

Department:

Position/Profile Title:

Designation:

On Roll/Off Roll/Contract:

Age Group:

Experience:

Essential Qualification:

Essential Area of Expertise:

Desired Area of Expertise:

Critical/Special Exposure:

Internal Interface (Designations):

External Interface (Suppliers/Govt Bodies/Communities):

Reporting to:

Reportees (Function and Designation):

Purpose of the position

• Ensure timely, accurate, and compliant post-shipment export documentation to facilitate smooth customs clearance, secure payment realization, and maintain robust customer relationships.

Roles and Responsibility

• Prepare and verify post-shipment documents, including commercial invoices, packing lists, bills of lading, certificates of origin, and export licenses.
• Ensure all documents comply with importing country regulations and terms specified in Letters of Credit (LCs).
• Coordinate with Customs House Agents (CHAs), freight forwarders, and customs authorities to facilitate smooth customs clearance.
• Ensure compliance with export regulations from bodies like the Directorate General of Foreign Trade (DGFT), Reserve Bank of India (RBI), and the Export Inspection Agency (EIA).
• Monitor the status of shipments and resolve any discrepancies or issues that may arise during transit.
• Maintain records of all shipment-related communications and documentation.
• Provide timely updates to customers regarding the status of their shipments.
• Collaborate with internal teams, including sales, finance, and logistics, to ensure seamless export operations.

• Maintain accurate and up-to-date records of all export transactions for audit and compliance purposes.
• Assist in the preparation of reports for internal and external stakeholders.