Export Documentation Executive (Shipping Line / Freight Forwarding)

Export Documentation Executive (Shipping Line / Freight Forwarding)

Job Overview:

Export Documentation Professional

Key Responsibilities:

• Prepare and verify export documentation

  such as:
• Shipping Bills, Bill of Lading (B/L), Invoice, Packing List, Certificate of Origin, and related documents.
• Coordinate with

  shipping lines, CHA (Custom House Agents), freight forwarders, and port authorities

  for timely clearance and dispatch.
• Handle

  VGM, SI submission, draft BL approval

  , and related shipping documentation in line with customer and port requirements.
• Maintain regular communication with

  buyers, suppliers, transporters, and shipping agents

  to ensure accurate documentation and timely updates.
• Ensure compliance with

  DGFT, Customs, and port regulations

  .
• Track shipments and manage post-shipment documentation such as:
• EP Copy, EGM filing, and submission of BLs to customers or banks.
• Handle

  LC (Letter of Credit)

  document preparation and scrutiny (if applicable).
• Maintain digital and physical filing systems for easy document retrieval.
• Support the finance team in

  logistics invoicing, payment follow-up, and reconciliation

  .

Qualifications & Experience:

• Graduate / Postgraduate (preferably in Commerce, International Trade, or Logistics).

• 2–5 years of experience

  in export documentation from a

  shipping line, CHA, or freight forwarding company

  .
• Strong understanding of

  INCOTERMS, export procedures, and customs clearance

  .
• Proficiency in

  MS Office, shipping portals, ICEGATE, and online documentation systems

  .
• Excellent communication skills (written & verbal).
• Ability to work

  independently and manage multiple shipments simultaneously

  .

Work Type & Location:

• Mode:

  Hybrid / Work From Home / Part-Time (as per project or shipment cycle).

• Working Hours:

  Flexible; must be available during key documentation and shipping deadlines.

• Location:

  Open (priority to candidates with prior shipping documentation remote handling experience).

Key Skills:

• Export documentation & coordination
• Shipping line operations
• CHA / C&F process knowledge
• Customs & port clearance
• Attention to detail & accuracy
• LC documentation (preferred)
• Strong coordination & communication

Salary & Benefits:

• Competitive salary (based on experience & workload).
• Performance-based incentives for timely and error-free documentation.
• Flexible working schedule.