Export Documentation Executive (International Trade)

Roles & Responsibilities

• Prepare and verify

  Export Invoices & Packing Lists

  in line with buyer, CHA, and shipping line requirements.
• Manage end-to-end export documentation including

  Certificate of Origin, Certificate of Analysis, Health Certificate, and Bill of Lading

  .
• Coordinate with

  suppliers

  to collect all mandatory export documents on time.
• Apply for and follow up with authorities for

  COO / Health Certificates

  .

• Track containers

  from dispatch until sailing, updating records and reporting delays.
• Ensure accurate and timely submission of document sets (

  Invoice, PL, COO, COA, Health Certificate, BL

  ) to buyers, banks, and internal teams.
• Maintain

  Google Sheets trackers

  and proper filing system for export documentation.
• Strictly comply with export documentation regulations, buyer requirements, and

  Incoterms obligations

  .

Preferred Candidate Profile

• Graduate in

  Commerce / International Business / Supply Chain / Business Administration

  .

• 2-5 years of experience ONLY in Export Documentation

  (mandatory).
• Hands-on experience preparing all export documents:

  Invoice, PL, COO, COA, Health Certificate, BL

  .
• Strong working knowledge of

  Incoterms (CFR, CIF, FOB, etc.)

  and their impact on documentation.
• Knowledge of

  container tracking

  and coordination with CHA/shipping lines.
• Age:

  2328 years

  .

• Local candidates only

  (no relocation).
• Proficient in

  Google Sheets & MS Office

  .
• Highly detail-oriented, organized, and deadline-driven.
  

Key Skills

Export Documentation / Export Invoice Preparation / Packing List / Certificate of Origin / Certificate of Analysis / Health Certificate / Bill of Lading / Export Compliance / Container Tracking / CHA Coordination / Shipping Line Coordination / Buyer Documentation / Pre-Shipment Documentation / Post-Shipment Documentation / Supplier Documentation Follow-up / Export Filing / Google Sheets / MS Office / Incoterms Knowledge / CFR / CIF / FOB