Executive Secretary

We are seeking to hire an experienced Executive Assistant to plan and coordinate with top management. The incumbent must possess an analytical bend of mind and be quick in reasoning. The ideal candidate will have excellent inter-personal and great organizational skills.

Role & responsibilities:

• Calendar Management and Meeting Management

• Monitor day-to-day activities and provide support and oversight.
  
• Act as the primary liaison between the HODs, senior leadership team, and key team resources.
  
• Manage calendars and meetings effectively.
  

• Relationship Development and Management

• Build and develop relationships with key stakeholders to increase efficiency and ensure effective responsiveness within existing operations.
  

• Travel Management

• Prepare travel itineraries and plans.
  
• Book travel tickets.
  
• Arrange transport for travel.
  

• MOM and MIS Reports

• Attend meetings, generate reports, circulate them to HOD’s, and send timely reminders to ensure completion of assigned tasks.
  
• Follow up with stakeholders on tasks assigned during meetings.

Preferred candidate profile

• Strong problem-solving skills with the ability to present a clear case.
  
• Ability to manage complex situations by exploring alternative solutions using multiple perspectives.
  
• Provide timely inputs for evidence-based decision-making.
  
• Capable of coordinating and collaborating upward and across the organization.
  
• Strong verbal, written communication, and presentation skills.
  
• Hands-on experience with Microsoft Office and other management tools.
  
• Ability to work under pressure, meet deadlines, and maintain a positive attitude.
  
• Ability to work independently and complete assignments within given parameters and standard practices.