Executive Secretary - Leadership Team

Executive Secretary

Key Responsibilities

• Work closely with other EAs to manage multiple team calendars, schedule meetings, fix appointments, and coordinate domestic & international travel arrangements for senior management.
  
• Organise Board Meetings and leadership reviews: prepare agendas, draft minutes, circulate action points, and track follow-ups.
  
• Assist with expense management, vendor coordination, and reimbursement processes.
  
• Draft professional letters, emails, presentations, reports, and other documents with accuracy and attention to detail.
  
• Maintain organised filing systems and confidential records for secure and easy retrieval.
  
• Act as a central point of contact for internal departments and external stakeholders as part of the EA team.
  
• Coordinate logistics for team events, offsites, and special projects.
  
• Proactively support daily workflows, resolve scheduling conflicts, and ensure seamless administrative support within the EA team.
  

Key Skills Required

• Minimum 4-10 years of experience as an Executive Secretary, Team Secretary, or Executive Assistant in a fast-paced corporate environment (financial services, consulting, or similar preferred).
  
• Proven experience in Secretarial Activities, Calendar & Travel Management, Expense Handling, and Board Meeting coordination.
  
• Excellent interpersonal and communication skills, both written and verbal.
  
• Strong skills in drafting professional letters, emails, presentations, and reports.
  
• Proficiency in MS Office Suite (Word, Excel, PowerPoint).
  
• Highly organised, detail-oriented, and able to manage multiple priorities as part of a team.
  
• Demonstrates confidentiality, professionalism, and integrity.
  

• Work Location:

  Lower Parel, Mumbai (In-office)