Executive Secretary

Job Overview:

The Secretary provides administrative and personal support to the executive or individual they assist. This role requires excellent organizational, communication, and multitasking skills, as well as a high level of discretion. The Personal Secretary manages a wide range of tasks to ensure smooth operations in both professional and personal environments.

Key Responsibilities:

• Administrative Support:
• Manage and maintain schedules, appointments, and calendars.
• Coordinate and arrange meetings, conferences, and travel itineraries.
• Prepare and organize documents, presentations, and reports.
• Screen and handle incoming phone calls, emails, and correspondence.
• Maintain filing systems (physical and digital) for easy retrieval of important documents.
• Draft and proofread emails, letters, and other correspondence.
• Personal Assistance:
• Handle personal tasks such as managing household staff, running errands, and assisting with personal finances.
• Book personal appointments, make reservations, and manage household schedules.
• Plan and organize events, including family functions, vacations, and social gatherings.
• Confidentiality & Discretion:
• Maintain confidentiality and discretion when handling sensitive information.
• Ensure all personal and professional matters are managed with the utmost respect for privacy.
• Communication:
• Serve as a liaison between the individual and other stakeholders (clients, colleagues, etc.).
• Ensure timely communication of messages and requests.
• Represent the individual in various matters as needed.
• Other Duties as Assigned:
• Assist with special projects and personal or professional tasks as required.
• Support any other administrative duties that may arise in the course of daily operations.

Skills and Qualifications:

• Proven experience as a Personal Secretary, Executive Assistant, or similar role.
• Excellent organizational and time-management skills.
• Strong verbal and written communication abilities.
• Fluent English is mandatory.
• Ability to handle multiple tasks simultaneously with attention to detail.
• Proficient in MS Office Suite (Word, Excel, PowerPoint) and office equipment.
• Ability to maintain a high level of professionalism and confidentiality.
• Strong problem-solving abilities and initiative.
• A positive attitude and flexibility in handling varying demands.

Education and Experience:

• High school diploma or equivalent (Associate’s or Bachelor’s degree in a related field is a plus).
• Previous experience in an administrative or support role is preferred.
• Additional training in office management or secretarial work may be advantageous.

Job Type: Full-time

Pay: ₹20,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Provident Fund

Work Location: In person