Executive HR and Admin ( Bhosari, Pune)

Role & responsibilities

• To handle HR and Admin works at Factory for workers , staff, Recruitment, Attendance, payroll, Safety, contract labor , NAPs Apprentice, Training, security , CCTV, daily reports, HRMS portal, reporting to Head HR

Preferred candidate profile

Bachelors/Masters Degree in human resources,/ or Doing MBA

• 3-6 years of management experience in HR field in a manufacturing set up, Candidates having working experience of in HSE Compliance related matters would be highly preferred
• Good personality and communication in Marathi, Hindi and English
• Good analytical, problem-solving skills, MS Exel, MS office, HRMS portal
• Experienced in mediation and conflict resolution processes
• Should have own bike and willing to commute to Bhosari MIDC
• Preferably stay within 15 Km of our factory.

HRMS portal.

• Single point of responsibility for effective maintenance of Bio metric Digital HR systems implemented.
• HRMS set up and monitoring, roll out. Error free reports and time calculations.
• Training of employees, new employees
• Monitor late coming/ early going cases.

Recruitment

• Maintain organization chart/ apex chart at factory
• Interview co-ordination for staff positions.,
• Visiting ITI institutes
• Co-ordinate with Yashaswi agency for manpower needs.
• Hiring workers and apprentice.
• Maintain Job description of all positions, validate with HODs.
• Maintain vacancy position details, xl chart, organization chart, Job specification,
• Maintain candidate tracker in xl . status of cvs, interviewed, selected, hold,
• Share reports on daily/ weekly/ monthly basis.
• Look and connect suitable candidates in ITI colleges, Job portals
• Find suitable candidates from other job sites like Naukri.com, indeed and other sites
• Shortlist suitable CVs as per Job description, conduct tele / VC/ interviews.
• Data entry in the CV tracker sheet
• Co-ordinate with Hiring Managers/ HODs for conducting interviews
• Get income proof / other documents of candidates.
• Reference check of candidates from previous employers.
• Release and track of offer letters. Keep track of rolled offers and ensure communication till date of joining.

Joining formalities and induction.

• Formal welcome the candidates,
• Collect all documents and complete the personal file documentation as per check list
• introduction to his/ her team.
• Prepare on job training of workers, monitor their progress
• Issue of Job description within 01 week sign off candidate and HOD.
• Responsible for all hiring and training procedures for new employees.

Employee Training.

• Arrange Safety training
• Organize / Co-ordinate for any trainings as per Management approvals.
• Keep record all trainings conducted,
• Prepare a yearly calendar, organize trainings,

Employee performance

• Monitor the probation period,
• Get assessment from Line managers/ HODs.
• Issue of confirmation letters/ extension letters
• Record of confirmation / extension letter.
• Co-ordination for any salary increase matters agree.
• Updating in monthly payroll.
• Maintain track of PIP reports
• Track improvement plan and follow up the Line Managers/ HODs
• Counselling with employees for performance
• Compiling worker productivity reports.

Compliance

• Single point contact for administering or change benefits, health plans, retirement plans, etc.
• PF , pension cases co-ordination.
• EISC case co-ordination

Grievance Handling.

• Regularly meet with employees for progress reviews and assessments, discussing any problems or grievances they may have
• Escalate the matter to concerned level; for redressal, maintain records

Customer HR compliance.

• Meet the requirement of customers, timelines.
• Keep ready all documents as per customer HR requirement

and provide HR documents

Attendance, Leaves and salary processing.

• Ensuring time discipline, counselling.
• Ensuring Attendance records for all Staff and Workers (Permanent/Contractual) and providing the same to the Accounts and Finance Team for payroll processing
• Prepare salary sheets and send for Head HR Approval.
• Co-ordination with SSS consultant, Accounts dept.

Policy and SOP making.

• Prepare list of documented policies required at factory
• Co-ordinate for policy making, draft, approval of management.
• Document various SOPS.

Admin Support activities

• CCTV working, AMC
• House Keeping rounds in factory
• Visiting cards, email, Internet connection
• Co-ordination of admin support staff
• Any other responsibilities delegated by Senior Management on an ad-hoc basis, to be carried out with Manager HR & Admin

Employee Engagement activities

• Prepare annual plan and budget
• Execute activities
• Festival celebrations .
• Postings on social media.

Exit formalities.

• Track resignation, keep record
• Responsible for the exit documentation and clearance procedures
• Issue of experience letters
• Full and final settlement follow-up
• Close personal file

Others

1. Scrap disposal
2. House keeping
3. 5S Audits
4. Worker residences maintenance & administration
5. Hired Warehouse security & other administrative activities.
6. Company Vehicle maintenance