Executive Assistant/Personal Assistant to CEO

Preferred Age Range:

Role Overview

Personal Assistant

Key Responsibilities

• Manage and organize the executive’s daily schedule, including meetings, appointments, and travel arrangements.
• Handle all communication (emails, phone calls, correspondence) on behalf of the CEO.
• Coordinate travel logistics — flights, hotels, visas, and itineraries for domestic and international travel.
• Prepare reports, presentations, and documentation as required.
• Plan and coordinate business and personal events, meetings, and social engagements.
• Prioritize and manage multiple tasks to ensure timely completion and effective workflow.
• Remind and follow up with the executive on key commitments, deadlines, and action items.
• Maintain and update personal and professional calendars, including family, healthcare, and social obligations.
• Prepare meeting agendas, take detailed minutes, and ensure follow-up on action items.
• Liaise with internal teams and external stakeholders to coordinate meetings and information flow.
• Uphold strict confidentiality in handling sensitive company and personal information.
  

Requirements

• Proven experience as a Personal Assistant, Executive Assistant, or similar role.
• Excellent organizational and time management skills.
• Strong verbal and written communication abilities.
• High level of discretion, integrity, and professionalism.
• Proficiency with MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to adapt in a fast-paced and dynamic work environment.
• Flexible, dependable, and able to handle multiple priorities efficiently.