Executive Assistant

Key Responsibilities:

1) Process Management

• Establish, document, and manage operational processes to standardize project execution across departments.
• Continuously evaluate and improve internal systems and procedures.

2) Project & Departmental Coordination

• Serve as the central point of contact for multiple departmental projects.
• Coordinate timelines, task delegation, and ensure seamless interdepartmental communication.
• Track deliverables, dependencies, and milestones for each project.

3) Workflow Organization

• Develop structured workflows for ongoing and upcoming tasks.
• Ensure proper alignment of team resources and task priorities.
• Identify workflow inefficiencies and recommend process enhancements.

4) Process & Metric Setting

• Define relevant KPIs, metrics, and benchmarks for various departments and projects.
• Ensure alignment with organizational goals and performance expectations.

5) Monitoring & Verification

• Monitor ongoing activities, project updates, and deliverable statuses.
• Verify task completion against objectives and highlight any variances or delays.

6) Reporting & Documentation

• Prepare and maintain project documentation, trackers, and dashboards.
• Draft regular performance and progress reports for senior management.
• Ensure thorough record-keeping and accessible documentation for audits/reviews.

7) MOM Preparation

• Capture accurate Minutes of Meetings (MoM) during team and project discussions.
• Share timely action points with stakeholders and follow up on execution.

8) MIS Data Analysis & Reporting

• Collect, analyze, and interpret Management Information System (MIS) data.
• Present actionable insights and recommendations through visual reports (Excel/PowerPoint).

9) Travel Management

• Plan and coordinate travel arrangements, bookings, and itineraries for internal teams.
• Maintain proper records of travel plans and budgets.

10) Follow-Up & Cross-Team Support

• Ensure consistent follow-up on deadlines, pending actions, and unresolved issues.
• Provide administrative and coordination support to various teams as needed.

Qualifications Required:

• Bachelor’s degree in business administration, or a related field.
• Certification in project management tools/processes (desirable, not mandatory).
• Minimum 1.5 years of experience in a project coordination, operations, PMO, or administrative role.
• Experience in handling multiple stakeholders and managing end-to-end task lifecycles.

Skills Required:

• Strong organizational and multitasking abilities
• Excellent communication and interpersonal skills
• Proficiency in MS Office (Word, Excel, PowerPoint)
• Ability to work collaboratively with cross-functional teams

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹30,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund