Executive Assistant

Designation - Executive Assistant

Job type - Full-time

Experience - 3-4 years of experience in real estate

Job Summary:

The Executive Assistant to the Managing Director will play a pivotal role in supporting the MD by managing schedules, facilitating communication, and ensuring the smooth operation of executive-level responsibilities.

Key Responsibilities

• Manage and maintain the MD's calendar, including scheduling meetings, appointments, and travel arrangements.
• Prepare and organize agendas, and presentations for meetings.
• Act as the first point of contact for the MD, managing emails, and phone calls professionally.
• Oversee and maintain confidential documents and files.
• Act as a point of contact between the MD and other departments, facilitating communication and alignment.
• Handle client interactions and maintain strong relationships with stakeholders.
• Draft, review, and edit communications, including memos, emails, and reports.
• Represent the MD in meetings, taking notes and ensuring follow-up actions are completed.
• Coordinate with external parties such as vendors, clients, and partners whenever required.
• Organize and oversee company events, client meetings.
• Handle personal administrative tasks for the MD, including managing personal appointments, travels, as needed.

Required Qualifications and Skills

• Bachelor’s degree in Business Administration, or a related field.
• Minimum of 3 years of experience as an Executive Assistant, preferably in the real estate or construction industry.
• Exceptional organizational and multitasking abilities.
• Strong written and verbal communication skills.
• Proficiency in software like MS Office, PowerPoint.
• Ability to handle sensitive and confidential information.
• Strong problem-solving and critical-thinking skills.
• High degree of professionalism and a proactive attitude.
• Strong interpersonal skills with the ability to work effectively with diverse teams.
• Attention to detail and a commitment to excellence.
• Ability to work under pressure and meet tight deadlines.

Job Type: Full-time

Work Location: In person