Executive Assistant To Vice President

Role & responsibilities:-

• Coordinate conference calls/meetings and maintain calendars accordingly, screen telephone calls, take detailed messages.

• Coordinate all travel arrangements. Be proactive in meeting travelers needs as schedules change.

• Intermediate to advanced knowledge and ability to complete word processing tasks (correspondence, reports, memos, proposals, charts, agreements, PowerPoint presentations, etc.)

• Data entry into Salesforce

• May plan and attend annual seminars and conferences, including pre-event planning, invite lists and responses, event staffing.

• Draft, prepare and review documents on behalf of supported staff, as requested.

• Review, prepare & submit expense reports in a timely and accurate manner according to company policy.

• Seek ways to improve efficiency; identify challenges, provide ideas for solutions, and solicit assistance for resolution.

• Data Management- example: handle accruals, providing deliverables, invoicing, and entering/clearing conflict checks.

• Track progress and relevant information pertaining to engagements under the guidance of the officer(s).

• Conduct directed internet-based research and summarize findings in an organized manner.

• Determine needs of the group and set up and maintain various office files, logs, listings, and manuals.

• Prioritize and manage the completion of projects in an efficient and timely manner.

• Makes copies and scans of correspondence or other printed matter.

• Maintain a well-organized file system conducive to the needs of the business lines.

• Performs related duties as assigned.

• Generation of various reports / MIS on need basis experience required

Preferred candidate profile

• Excellent administrative and word processing skills.

• Must be proactive and a self-starter.

• Applied advanced knowledge of Outlook, Word, PowerPoint and Excel, Access (Windows).

• Strong communication skills and eye for detail.

• Strong interpersonal skills, ability to work with all levels of staff members and varied work styles.

• Excellent problem-solving skills. Must be able to find solutions with minimal direction.

• Possess outstanding organizational skills.

• Possess analytical ability to gather and summarize data for reports.

• Capable of utilizing discretion in managing confidential or sensitive information.

• Be a team player, dealing effectively with co-workers and internal clients at all levels.

• Must be detail oriented & ability to work in a high paced environment that requires multi-tasking