Executive Assistant to the President, ORF India

ORF is seeking an Executive Assistant based out of Delhi, who will work with the President’s office to manage complex schedules, arrange intricate travel, and promote external and internal engagement activities. You will be responsible for managing the President’s office, helping conduct regular engagement with stakeholders and assist in managing the Foundation’s many platforms and forums.

You’ll get hands-on experience in calendar and travel management, handling business communications, promoting engagements and international convenings, while working in a creative and collaborative environment. You will liaise closely with senior leadership to ensure operational effectiveness, contribute to informed decision-making, and support the execution of strategic priorities across the organisation.

The applicant is expected to be based in Delhi for this assignment and must be open to travel.

Administrative and Calendar Management

• Manage complex, dynamic calendars, prioritizing meetings and commitments
• Screen calls, emails, and correspondence, acting as a primary point of contact for ORF
• Prepare meeting agenda, materials, and minutes

Communication and Liaison

• Draft, edit , and finalize communications (memos, letters, presentations) on behalf of the President
• Serve as a liaison between the President, top management, staff, and external partners
• Handle sensitive information with discretion and professionalism

Strategic and Project Support

• Assist with strategic initiatives, research, and special projects
• Prepare reports, presentations, and briefing documents for key meetings
• Follow-up on critical action items to ensure completion

Travel and Expense Management

• Arrange complex domestic and international travel itineraries
• Process expense reports and manage budgets for travel and office needs

Information and Records Management

• Maintain filing systems and databases for contacts and critical documents
• Ensure efficient information flow and follow-up on issues

Qualifications & Requirements we seek

• A Master’s degree is preferred; candidates with a Bachelor’s degree may be considered based on relevant professional experience.
• Experience: Proven experience supporting C-suite or senior executives is desirable but not necessary
• Technical Skills

• Interpersonal and Strategic Skills
  • Excellent written and verbal communication skills in English (proficiency in Hindi and any other international or local language/s is desirable)
  • Strong organizational skills with attention to detail
  • Exceptional time management with the ability to perform multiple tasks within tight deadlines
  • Is mature and possesses strong relationship-building skills, able to handle confidential information and displays tact and judgement when required
  • Open to flexible work schedules and travel as and when required

How to Apply To apply for this position, please submit your CV, cover letter, and a link to your profile for our review to Ananya Filbert (ananya.filbert@orfonline.org) and a copy to Tanoubi Ngangom (tanoubi@orfonline.org) with the subject line - “Executive Assistant_Candidate Name”.

We look forward to your application.