Executive Assistant To Registrar

Job Description

Role Summary: The Executive Assistant to the Registrar plays a critical role in providing high-level administrative support, managing schedules, coordinating meetings, handling confidential information, and ensuring efficient office operations. The ideal candidate should possess strong organizational, communication, and multitasking skills, along with proficiency in MS Office tools and discretion in handling sensitive information. Roles and Responsibilities: Manage and maintain the Registrars calendar, appointments, and meetings with internal and external stakeholders. • Coordinate and schedule meetings, prepare agendas, take minutes, and follow up on action items. • Handle and prioritize incoming communications including emails, calls, and correspondence on behalf of the Registrar. • Prepare and edit reports, documents, presentations, and other materials as needed. • Maintain confidential records, data, and filing systems in an organized manner. • Support in drafting official communications, circulars, and announcements. • Coordinate travel arrangements, accommodations, and itineraries for the Registrar. • Act as a liaison between the Registrar’s office and various departments or external contacts. • Assist in managing projects or tasks delegated by the Registrar, ensuring timely execution. • Perform any other duties as assigned to support the efficiency and effectiveness of the Registrar's office.