Executive Assistant to MD

Position Overview:

The role of an executive assistant is crucial to the smooth operation of any business, as they are responsible for supporting key executives, managing complex schedules, and ensuring the overall success of the organisation. The EA function has transformed from a supporting role to more of a strategic partner. Today’s executives lean on their assistants not just for admin help, but for counsel, technical expertise, and critical analysis. EAs are expected to dabble in things as wide and varied as project management, event planning, and internal communications.

Job Roles & Responsibilities:

Calendar Management: Efficiently manage the Director's schedule, prioritize appointments, and coordinate meetings, conferences, and events. Proactively identify scheduling conflicts and provide timely solutions.

Communication: Screen, prioritise, and handle incoming calls, emails, and other communications on behalf of the Director. Draft and prepare correspondences, reports, and presentations as required.

Meeting Coordination: Organise and schedule meetings, including preparing agendas, arranging facilities, and coordinating with participants. Take minutes and follow up on action items to ensure deadlines are met.

Travel Arrangements: Coordinate domestic and international travel arrangements for the Director, including flights, accommodations, and ground transportation. Prepare travel itineraries and ensure all travel-related documents are in order.

Confidentiality: Maintain strict confidentiality of all sensitive information and ensure that appropriate discretion is exercised when handling confidential matters.

Office Management: Oversee office supplies, equipment, and facilities to ensure an efficient and well-organized working environment. Liaise with relevant departments to address any operational issues.

Project Support:Assist the Director in various projects by conducting research, compiling data, and preparing reports and presentations.

Document Management:Organize and maintain files, records, and documents both in physical and digital formats. Ensure proper version control and accessibility.

Stakeholder Relations: Build and maintain positive relationships with internal and external stakeholders, including clients, partners, and team members. Expense Management: Handle expense reports and reimbursement processes for the Director in a timely manner, ensuring accuracy and adherence to company policies.

Event Planning: Assist in planning and executing company events, workshops, and off-site meetings.

Job Type: Full-time

Pay: Up to ₹2,800,000.00 per year

Experience:

• total work: 5 years (Required)

Location:

• Mumbai Suburban, Maharashtra (Required)

Work Location: In person