Executive Assistant To Managing Director

Key Responsibilities:

Executive Support & Coordination

• Manage the MDs calendar, appointments, high-level meetings, and travel arrangements across time zones
• Serve as the primary liaison between the MD and Director Operations and internal/external stakeholders, maintaining professionalism and confidentiality
• Prepare comprehensive briefing documents, high-quality presentations, and reports
• Screen emails and communication, prioritize action items, and draft official correspondence.
• Coordinate with Board members, strategic partners, investors, and collaborators as needed

Strategic & Project Support

• Provide logistical and execution support for board meetings, business reviews, and off-sites
• Assist in the preparation of any Communication emails
• Track progress of key initiatives and follow up on deliverables from internal teams
• Undertake research, compile data, and create summary reports for decision-making

Administrative Management

• Maintain records, documentation, and confidential files in an organized manner
• Coordinate domestic and international travel including visa, logistics, itineraries, and expense reporting
• Manage reimbursements, budgets related to MD's office, and coordinate vendor engagements
• Arrange logistics for visitors and senior guests, including hospitality and transport.

Leadership & Communication

• Facilitate effective internal communication between MD and department heads
• Help organize company-wide events and leadership forums in collaboration with HR/Operations
• Maintain and improve workflows and systems in the MDs office to enhance efficiency

Preferred candidate profile

Excellent communication and presentation skills (both verbal and written)

• Self-motivated, proactive, and enthusiastic
• Strong organizational and analytical abilities
• Attention to detail
• Interpersonal skills
• Strong executive presence and decision-making skills
• Proficiency in MS Office (Excel, PowerPoint, Word), project tools, and scheduling platforms
• High level of discretion and professionalism