Executive Assistant to Managing Director

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Executive Assistant to Director

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Role Overview

Executive Assistant (EA) to the Director

This role requires discretion, business acumen, time management, and the ability to handle confidential information with professionalism.

🎯 Key Responsibilities

• Manage and prioritize the Director’s calendar — meetings, appointments, travel plans and key follow-ups.
• Coordinate with internal teams, vendors, partners and external stakeholders as per the Director’s directives.
• Prepare reports, presentations, dashboards and key documentation for business reviews, meetings and strategy sessions.
• Attend meetings (as required), record minutes, and ensure timely execution of follow-up tasks.
• Monitor important communications (emails, calls, memos), flag urgent matters and handle routine responses independently.
• Coordinate domestic and international travel arrangements, accommodations and itineraries.
• Maintain confidentiality of sensitive business and personal information.
• Assist in organising company events, investor meetings, vendor partnerships and operational reviews.

✅ Requirements

• 3–5 years of experience as an EA, Personal Assistant, or similar role supporting CXOs/Founders/Directors.
• Strong command over written and verbal English communication.
• High proficiency in MS Office (Excel, PowerPoint, Word) and calendar/email tools (Google Workspace or Microsoft Outlook).
• Excellent organisational and multitasking abilities.
• Discretion in handling confidential matters is a must.
• A proactive attitude with strong problem-solving and coordination skills.
• Bachelor’s degree required; preference for candidates with business administration or communications background.