Executive Assistant to Managing Director

Key Responsibilities

Executive Support & Communication

• Manage MD's calendar, appointments, meetings, and correspondence
• Serve as gatekeeper for calls, emails, and communications
• Draft and edit emails, presentations, and reports
• Excellent written and spoken English communication skills required

Meeting & Travel Coordination

• Prepare meeting agendas, materials, and minutes; follow up on action items
• Plan domestic and international travel including flights, accommodations, and detailed itineraries

Project & Document Management

• Assist with special project execution, tracking progress and coordinating across departments
• Organize and maintain confidential files, records, and documents (electronic and physical)

Stakeholder Relations & Event Planning

• Build relationships with key stakeholders, clients, and partners
• Coordinate events, conferences, and team off-sites with flawless execution
• Proactively anticipate MD's needs and resolve issues before they arise

Job Summary

The Executive Assistant to the Managing Director is a strategic support role responsible for ensuring the smooth operation of the MD's office and activities. This position requires exceptional organizational skills, discretion, and the ability to manage multiple priorities simultaneously.

Core Functions:

• Administrative Excellence:

  Comprehensive calendar management, communication handling, and document organization

• Strategic Support:

  Project coordination, meeting facilitation, and proactive problem-solving

• Stakeholder Relations:

  Managing internal and external relationships while serving as the MD's representative

• Operational Efficiency:

  Travel coordination, event planning, and ensuring seamless execution of the MD's initiatives

Key Success Factors:

• Strong communication and interpersonal skills
• High level of confidentiality and professionalism
• Ability to work independently and anticipate needs
• Excellent time management and organizational capabilities
• Flexibility to adapt to changing priorities and urgent requests

This role is ideal for a detail-oriented professional who thrives in a fast-paced environment and enjoys providing high-level executive support.