Executive Assistant to Managing Director

Job Description

Job Description : Executive Assistant Department Management Location Shakrail Industrial Park Reports to Director Employment Type Full Time Qualifications Graduate; Minimum Experience 2 years in a similar field Communication Excellent verbal and written communication skills. Software Proficiency Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Google sheet. Personal Attributes Proactive Takes initiative and anticipates needs. Confidentiality Demonstrates discretion and handles confidential information appropriately. Team Player Works effectively within a team and across departments. Problem-Solving Skills Ability to identify issues and implement effective solutions. Job Overview The Executive Assistant to the Director will be responsible for managing the daily schedule of the Director and overseeing all operational aspects, including monitoring production team targets, marketing team targets, and collaborating with other departments. 1 Schedule Management Manage and maintain the Director's daily calendar, ensuring effective time management and prioritization of tasks. 100% accuracy on calendar and scheduling 2 Operational Oversight a) Monitor and supervise all operational activities to ensure efficiency and adherence to targets. b) Collaborate closely with production and marketing teams to track and achieve their respective targets. Evaluation the Target minimum 95% achieving will be 100% KPI for this KRA 3 Department Collaboration Facilitate effective communication and collaboration across cross-functional departments and other functional areas as needed. Percentage increase in timely and accurate communication between departments. & Number of communication breakdowns resolved per month. 4 Administrative Support Provide administrative support including drafting correspondence, preparing presentations, and organizing meetings. Percentage of correspondence (emails, letters, reports) drafted and delivered accurately and on time. Feedback ratings on the quality and effectiveness of presentations prepared. Percentage of meetings organized that start and end on time. 5 Information Management Maintain confidential records and files, ensuring accuracy and accessibility as required. Percentage of records maintained without errors or discrepancies. Percentage of records accessible within specified response times. 6 Reporting Prepare reports, presentations, and analyses as directed by the Director. Percentage of reports prepared without errors or inaccuracies. Percentage of reports, presentations, and analyses delivered on time. Stakeholder satisfaction ratings with the quality and effectiveness of presentations. Job Types: Full-time, Permanent Pay: ₹11,688.02 - ₹33,731.17 per month Benefits: Cell phone reimbursement Provident Fund Schedule: Day shift Supplemental Pay: Performance bonus Yearly bonus Language: English (Preferred) Work Location: In person