Executive Assistant To Managing Director

Job Description

Key Responsibilities: Manage day-to-day scheduling, calendar management, and email coordination for senior management Coordinate internal meetings, client calls, and follow-ups Set appointments with leads, prospects, and vendors Track sales leads, assist in CRM updates, and ensure timely communication with clients Handle confidential information with a high level of discretion Prepare reports, presentations, and assist in proposal writing Act as a gatekeeper and communication channel for the leadership Ensure tasks are completed with speed, accuracy, and ownership Follow up with cross-functional teams for deadline adherence Preferred candidate profile We are looking for a dynamic and dependable female professional to assist in executive-level responsibilities with discretion, efficiency, and a well-organized approach. The ideal candidate is someone who can manage schedules, coordinate tasks, and maintain a professional image while supporting leadership. Smart, Presentable, and Well-Spoken able to represent the office confidently in both written and verbal communication Organized and Detail-Oriented – capable of handling calendars, appointments, meeting schedules, and travel arrangements Discreet and Trustworthy – understands the importance of confidentiality and handles sensitive information with care Quick Learner with a Problem-Solving Attitude – able to adapt to changing priorities and support decision-making processes Excellent Coordination Skills – manages internal and external communications smoothly Proficient in MS Office / Google Workspace – especially Excel, Docs, Calendar, and email tools Comfortable in handling multitasking roles , including basic admin and support for client interaction when needed Professional Appearance and Positive Attitude – maintains a calm and composed demeanor at all times Education : Graduate in any stream; secretarial training or executive assistant certification is a plus