Executive Assistant to Managing Director

Job Summary

We are seeking a dependable and proactive married female Executive Assistant to support the Managing Director with administrative management, coordination, and rigorous follow-up. The role demands strong ownership, excellent organizational skills, and complete discretion. Follow-up and closure on action items is mandatory—other skills can be developed with time.

Key Responsibilities

• Serve as the primary coordination point for the Managing Director.
• Manage daily schedules, meetings, reminders, travel (if required), and routine administrative tasks.
• Track action items and ensure timely follow-ups on pending items and communications (internal and external).
• Coordinate effectively with internal teams, vendors, and external stakeholders.
• Draft, review, organize, and maintain documents, reports, and correspondence.
• Handle sensitive business and personal information with complete confidentiality.
• Support official responsibilities and occasional personal tasks assigned by the MD.

Work Locations (Any one of the below)

• Hubli: “Srinidhi” Apartment, Near BJP Office, Deshpande Nagar, Hubli, Karnataka – 580029
• Hyderabad: 504, 5th Floor, 5-9-13, Taramandal Complex, Saifabad, Hyderabad, Telangana – 500004

Experience Requirements

• 3–5 years of experience as an Executive Assistant / Secretary to MD or senior leadership.
• Candidates with Office Coordinator experience and strong administrative exposure will also be considered.
• Preference for candidates with stable employment history and consistent tenure in previous roles.

Educational Qualification

• Graduate (Secretarial / Administrative background preferred).

Skills & Competencies

• Excellent follow-up and closure skills (Mandatory).
• Proficiency in MS Office (Excel and Word required).
• Good command of spoken and written English.
• Shorthand knowledge preferred.
• Strong coordination, communication, and time-management skills.

Additional Preferences

• Married female candidate (preferably with children).
• Hubli: Should reside within 15 minutes travel time from the office.
• Hyderabad: Should be within 30 minutes travel time from the office. If relocating to Hyderabad, must be willing to relocate and stay within a 30-minute commuting radius.
• Honest, reliable, discreet, and willing to take full ownership and responsibility.

Job Types: Full-time, Permanent

Pay: ₹15,000.00 - ₹25,000.00 per month

Education:

• Bachelor's (Preferred)

Experience:

• Personal assistant: 3 years (Preferred)

Work Location: In person