Executive Assistant To Managing Director

Job Title: Executive Assistant (EA)

Department:

Job Summary:

effective follow-up and coordination

Key Responsibilities:

• Manage and maintain the executives calendar, appointments, and travel itineraries.
• Coordinate and prepare for internal and external meetings, including scheduling, agenda creation, minutes, and follow-ups.
• Draft, review, and manage correspondence, emails, and documents on behalf of the executive.
• Handle confidential and sensitive information with discretion.
• Liaise between departments and external stakeholders to ensure effective communication and timely completion of tasks including:

• Land Team:

  Land enquiries and status updates.

• Land & Leasing Teams:

  Scheduling and coordination of land site visits.

• Legal Team:

  Updates on legal due diligence processes.

• Development & Design Teams:

  Design-related requirements and submissions.

• Architects:

  Drawings, design progress, and revisions.

• Leasing Team:

  Coordination on liaison and leasing enquiries.
• Prepare presentations, reports, and other materials as required for meetings and reviews.
• Track and follow up on key projects, action items, and deadlines.
• Support in organizing company events, reviews, and strategic meetings.
• Manage office administrative functions related to the executives requirements.
• Undertake additional tasks or special projects as directed by the management.

Core Competencies:

• Excellent verbal and written communication skills.
• Strong organizational and time management abilities.
• High level of discretion and professionalism.
• Proficiency in MS Office Suite (Word, Excel, PowerPoint, Outlook).
• Attention to detail and problem-solving skills.
• Ability to multitask and work under pressure.
• Positive attitude and strong interpersonal skills.

Qualifications & Experience:

• Graduate in any discipline.
• Female candidate, preferably married, aged between 22 to

  35 Years

• Minimum 1

  –3 years of experience

  as an Executive Assistant or in a similar administrative capacity.
• Proficiency in

  English and Tamil

  (Hindi proficiency will be an added advantage).
• Excellent organizational, follow-up, and multitasking abilities.
• Strong written and verbal communication skills.
• Proficient in

  Microsoft Office Suite (Excel, Word, PowerPoint)

  .
• Demonstrated ability to coordinate effectively and ensure task completion through team collaboration.
• Discreet, professional, and able to manage confidential matters with integrity.
• Must possess an

  own vehicle

  and be

  willing to travel

  as required.

Benefits:

• Competitive salary package.
• Opportunity to work closely with senior leadership.
• Exposure to multiple business functions and strategic decision-making.
• Chance to make a meaningful impact on the organization’s success.

Location: Chennai

Work Type: Full-time