Executive Assistant To HR

Job Title: Executive Assistant to Director/HR

Department:

Job Summary:

Key Responsibilities:

1. Administrative & Executive Support

• Manage the Director/HR calendar, appointments, and travel arrangements.
• Handle correspondence, emails, and communication
• Prepare reports, presentations, meeting minutes, and follow-up notes.
• Coordinate internal and external meetings, interviews, and events.

2. Data & Reporting

• Prepare and maintain HRMS, reports, and trackers.
• Ensure timely submission of reports and data to management.
• Handle confidential HR data with integrity and discretion.

3. Project & Follow-up Support

• Track progress of HR initiatives and ensure timely completion.
• Support special HR projects such as policy revisions, audits, and compliance checks.
• Maintain a proactive follow-up system for tasks assigned to the HR or Accounts team.

Required Skills & Competencies:

• Excellent written and verbal communication skills.
• Strong organizational and multitasking abilities.
• High level of professionalism, confidentiality, and attention to detail.
• Proficiency in MS Office (Word, Excel, PowerPoint, Outlook).
• Ability to work independently with minimal supervision.
• Good interpersonal and coordination skills.

Qualifications & Experience:

• Bachelor’s degree (preferably in HR, Business Administration, or related field).
• 2–5 years of experience as an Executive Assistant or HR Coordinator/Associate.
• Experience in HR processes and documentation preferred.

Key Attributes:

• Discreet, trustworthy, and reliable.
• Positive attitude and proactive approach.
• Flexible and adaptable to a dynamic work environment.
• Strong sense of ownership and accountability.