Executive Assistant To Founder Director- International School

Role & responsibilities

1. Executive & Calendar Management

• Manage and prioritize the executives schedule, appointments, and travel.
  
• Coordinate internal and external meetings, ensuring agendas and materials are prepared.
  
• Anticipate and resolve scheduling conflicts.
  

2. Communication & Correspondence

• Act as the first point of contact for internal and external stakeholders.
  
• Draft, proofread, and format emails, letters, presentations, and reports.
  
• Screen calls and messages, flagging urgent matters for the executive’s attention.
  

3. Information & Document Management

• Maintain organized filing systems (digital and physical).
  
• Prepare briefing materials, research summaries, and background information for meetings.
  
• Handle confidential information with discretion.
  

4. Travel & Event Coordination

• Plan domestic and international travel, including itineraries and logistics.
  
• Arrange visas, accommodations, and transportation.
  
• Organize corporate events, off-sites, and board meetings.
  

5. Project & Task Support

• Assist in tracking key projects, deadlines, and deliverables.
  
• Follow up on action items to ensure timely completion.
  
• Coordinate with cross-functional teams to gather updates and inputs.
  

6. Stakeholder Liaison

• Build and maintain strong relationships with senior leadership, clients, and partners.
  
• Represent the executive in meetings when required.
  
• Facilitate smooth communication between the executive and other teams.
  

7. Strategic & Analytical Support

• Support decision-making with research and data analysis.
  
• Prepare business reports, dashboards, and presentations.
  
• Provide input on process improvements and operational efficiencies.
  

8. Confidentiality & Professionalism

• Handle sensitive business and personal information with absolute discretion.
  
• Maintain professionalism in high-pressure situations.
  

Preferred candidate profile