Executive Assistant To Executive Chairman

We are seeking a highly organized, discreet, and proactive Executive Assistant to provide comprehensive support to our Executive Chairman. This pivotal role involves managing a diverse range of administrative, functional, and project-based tasks, ensuring the Chairman's schedule, communications, and projects are handled with utmost efficiency and confidentiality. You'll be instrumental in maintaining seamless operations and facilitating critical business functions.

Key Responsibilities:

• Project Management:

  Manage multiple projects as assigned by the Chairman, specifically related to the line of business, ensuring timely completion and adherence to objectives.

• Calendar & Travel Coordination:

  Coordinate the Chairman's calendar, travel arrangements, meetings, and schedule. This includes initiating contact and securing appointments, equipment, and facilities for the Chairman, staff, business partners, and customers as appropriate.

• Meeting Preparation:

  Work closely with other team members to ensure the Chairman is thoroughly prepared for all meetings, presentations, or other engagements, providing all necessary documents and information.

• Administrative & Functional Support:

  Handle a wide array of administrative and functional activities, including but not limited to:
• Taking and screening phone calls.
• Maintaining personal and business files.
• Corporate record keeping for multiple entities.
• Note-taking and creating documentation.
• Filing, storage, and retrieval of business and personal activities.

• Financial & Accounting Management:

  Handle financial and accounting matters for the Chairman with the highest level of confidentiality and discretion.

• Correspondence Management:

  Prepare and send both business and private correspondence, often drafting letters and documents based on collected information.

• Office Operations Coordination:

  Coordinate the overall operations of the Chairman's office, encompassing reception duties, document preparation and control, and internal communications.

• Time Management & Information Flow:

  Conserve the Chairman's time by reading, researching, and routing correspondence; drafting letters and documents; collecting and analyzing information; and initiating telecommunications on their behalf.

• Historical Reference & Record Keeping:

  Provide historical reference by developing and utilizing efficient filing and retrieval systems, and accurately recording meeting discussions for future reference.

• Special Assignments:

  Complete various projects and special assignments by establishing clear objectives, determining priorities, managing time effectively, gaining cooperation from others, monitoring progress, problem-solving, and making necessary adjustments to plans.

• Liaison & Reporting:

  Exhibit flexibility in conducting liaison activities on a need-to-need basis and efficiently collating reports from various departments for the Chairman's review.

Required Skills:

• Excellent

  communication skills

  , both written and verbal.
• Proficiency in drafting letters, with a preference for experience in

  Government correspondence

  .
• Flexibility in doing

  liaisoning

  and collating reports from various departments.
• Highly proficient in

  MS Office

  suite (Word, Excel, PowerPoint, Outlook).
• Flexibility in working hours to accommodate the Chairman's schedule.
• Good knowledge of

  Delhi Geography

  .
• Ability to manage multiple projects simultaneously.
• Strong organizational skills, including developing and utilizing filing and retrieval systems.
• Exceptional attention to detail and ability to maintain confidentiality.
• Strong interpersonal skills, capable of gaining cooperation from others.
• Problem-solving attitude and ability to make adjustments to plans.