Executive Assistant to Director(Female)

• Calendar and Schedule Management: This is a fundamental duty. The EA manages the director's complex and often changing schedule, including scheduling meetings, appointments, and events. This involves prioritizing requests, resolving conflicts, and ensuring the director is on track and on time.
• Communication Management: The EA acts as a primary point of contact and a "gatekeeper" for the director. This includes screening and prioritizing incoming calls, emails, and correspondence, and drafting responses on behalf of the director. They also serve as a liaison between the director and internal/external stakeholders, including clients, board members, and other senior staff.
• Travel Coordination: The EA is responsible for making all travel arrangements, including booking flights, hotels, and ground transportation. They also create detailed itineraries and prepare travel packets.
• Meeting and Event Management: This involves organizing and facilitating meetings, preparing agendas, taking minutes, and following up on action items. The EA may also be responsible for planning and managing corporate events, conferences, and workshops.
• Administrative and Office Support: A significant portion of the role involves traditional administrative duties, such as preparing and editing correspondence, reports, presentations, and memos. The EA also manages and organizes confidential files and records, and handles expense reports and basic bookkeeping tasks.
• Project and Strategic Support: A more strategic aspect of the role involves assisting with special projects, conducting research, and compiling data to support the director's decision-making. The EA may provide input on marketing materials and business decisions and act as a sounding board for new ideas.

2. Key Skills and Qualifications:

• Organizational and Time Management Skills
• Communication Skills
• Discretion and Confidentiality
• Technical Proficiency: A strong command of software, particularly the Microsoft Office Suite (Word, Excel, PowerPoint, Outlook), is required. Familiarity with other scheduling and project management tools is also a plus.
• Proactivity and Problem-Solving: A good EA is not just reactive but also proactive. They anticipate the director's needs, think several steps ahead, and solve problems before they arise.
• Attention to Detail: Meticulous attention to detail is crucial for everything from proofreading documents to ensuring travel arrangements are flawless.
• Interpersonal Skills: The EA must be able to build and maintain positive working relationships with various stakeholders, both inside and outside the organization.

Job Types: Full-time, Permanent

Pay: ₹18,000.00 - ₹25,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Education:

• Bachelor's (Required)

Experience:

• Admin/EA: 3 years (Required)

Language:

• English (Required)

Location:

• Siliguri, West Bengal (Required)

Work Location: In person

Application Deadline: 17/08/2025
Expected Start Date: 25/08/2025