Executive Assistant to Director

Key Responsibilities

1. Executive Support & Daily Management

• Manage and prioritize the Director’s calendar, meetings, appointments, and reminders.
• Coordinate and schedule internal and external meetings, calls, and travel plans.
• Anticipate the Director’s needs and ensure all preparations are in place ahead of time.

2. Communication & Documentation

• Draft, edit, and proofread professional emails, proposals, and internal/external communication on behalf of the Director.
• Prepare presentation decks, reports, and briefs using MS Word, Excel, and PowerPoint.
• Take accurate meeting minutes, follow up on action points, and ensure timely completion.

3. Operational & Administrative Tasks

• Assist in project tracking, file organization, and follow-ups with internal teams and external partners.
• Maintain records, confidential files, and key project documentation.
• Handle personal and professional tasks with efficiency and discretion.

4. Tech-Savvy & Process Improvement

• Leverage AI tools and digital productivity platforms (e.g., ChatGPT, Notion, Trello, Canva, etc.) to streamline tasks.
• Stay updated on emerging technologies and recommend tools to improve workflow and productivity.
• Assist with light research, content preparation, or digital tasks when required.

Key Requirements

Education:

• Bachelor’s degree in Business Administration, Communications, or a related field.

Experience:

• 1–3 years of experience in an Executive Assistant, Personal Assistant, or administrative support role.

Skills & Competencies:

• Excellent written and verbal communication skills – must be fluent in English.
• Proficiency in MS Office Suite – Word, Excel, PowerPoint is a must.
• Highly organized with strong attention to detail and time management.
• Street-smart, confident, and able to multitask effectively.
• Quick learner, comfortable working with new technologies, AI tools, and digital platforms.
• High degree of discretion and professionalism.

Job Types: Full-time, Permanent

Pay: ₹30,000.00 - ₹35,000.00 per month

Benefits:

• Cell phone reimbursement
• Food provided
• Health insurance

Work Location: In person