Executive Assistant To Director

Job Description

Key Responsibilities (KR): Strategic Business Expansion Support Collaborate directly with the Director to plan and execute strategies for domestic and international business growth. Conduct market research to identify new markets and potential sectors for expansion. Support in preparing business models, feasibility reports, and expansion proposals. Export Operations & International Trade Provide in-depth support in managing and streamlining export documentation and compliance. Stay updated with global trade regulations, shipping procedures, and customer-specific requirements. Coordinate with export houses, freight forwarders, and logistics teams for smooth overseas dispatches. Manufacturing Operations Oversight Act as a bridge between the Director and production/factory teams. Understand manufacturing processes, production planning, assembly line management, and quality assurance. Monitor daily operations and highlight key issues or improvement areas. Lean Manufacturing & Process Optimization Champion lean manufacturing techniques to reduce waste and improve productivity. Implement continuous improvement initiatives and efficiency enhancement programs on the shop floor. Evaluate existing workflows and suggest automation or redesign for optimization. Production & Factory Coordination Assist the Director in reviewing daily production schedules, material procurement plans, and output targets. Coordinate with production heads to ensure timely achievement of KPIs. Identify bottlenecks and recommend corrective actions. Project & Stakeholder Management Manage key strategic projects on behalf of the Director and track milestones. Liaise with internal stakeholders (Sales, Production, Design, HR, etc.) for smooth inter-departmental functioning. Draft MOMs, follow-up action points, and ensure accountability across departments. Reporting & Decision Support Prepare business performance dashboards, MIS reports, and executive summaries for leadership review. Use data to support business decisions, benchmarking, and forecasting. Maintain strict confidentiality of all business discussions and strategic plans. Administrative & Executive Support Manage the Directors calendar, meetings, and travel arrangements. Act as the first point of contact for all high-level internal and external communications. Ensure timely documentation, record-keeping, and coordination of key activities. Ideal Candidate Profile: Experience: 5+ years in a similar role supporting top management in a manufacturing/export company. Education: Bachelor's in Business Administration, or related field. Skills: Excellent knowledge of manufacturing processes and factory operations Strong understanding of export documentation & global trade norms Proficient in lean manufacturing principles Analytical mindset with strong presentation/reporting abilities Fluent in English and Hindi High integrity and ability to handle sensitive information discreetly