Executive Assistant to Director

3 years

0 Lacs

Posted:1 day ago| Platform: Linkedin logo

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Work Mode

On-site

Job Type

Full Time

Job Description

Location

: Baner / Bhandarkar Road / Camp, Pune

Key Requirements

:Exceptional follow-up skills, Fluent in English , Good at MS Office (Word, Excel) and Google Tools (Sheets, Forms, Docs), Strong confidentiality and precision in communication, Professional and proactive, Excellent in follow-up & coordination.

Key Responsibilities:

Ø

Complete task tracking ownership

: Maintain and update a shared Google Sheet daily for tasks, ensuring nothing is missed.Ø

No forgetting of tasks assigned

: Even if assigned via WhatsApp, verbal instructions, or task sheets — follow-ups and closures are your responsibility.Ø

Protect the MD’s time

:
  • Meetings must be ready to start on time (participants, presentations, screen connections).
  • Anticipate logistical needs and prep the meeting rooms, teams, materials in advance.
Ø

Manage Calendar

: Daily scheduling, travel planning (domestic and international), time blocking to ensure MD’s day is smooth.Ø

Coordinate and monitor all dealership team tasks

: Ensure continuous execution and follow-up across departments.Ø

Prepare and maintain MOMs (Minutes of Meetings)

with clear actionables and deadlines.Ø

Handle personal tasks

: family appointments, insurance claims, etc. professionally and discreetly.Ø

Communication Management

: Draft letters, MIS reports, and official communication with highest standards.Ø

Travel Management

: Flights, visas, hotels, cabs — both for MD/ his family and any team as needed.Ø

Confidentiality

: Handle business and personal information with absolute discretion.Ø

Follow-up skills at a world-class level

— No task should ever be forgotten.Ø

Excellent English, Hindi, and Marathi understanding

— To communicate effectively across teams, vendors, staff.Ø

Highly organized

— Expert at handling multiple priorities without confusion.Ø

Technologically comfortable

— Google Sheets, MS Office (Excel, Word, PPT), WhatsApp, Gmail, Calendar.Ø

Professional Appearance

— Neat, composed, polite yet firm.Ø

Longevity

— Looking for a stable candidate willing to commit long-term (Minimum 3+ years).Ø

Thick-Skinned Professionalism

— Must handle direct feedback without ego; the focus is always on getting the work done.Ø

Meeting Preparedness

— Before MD enters any meeting, everything should be ready (attendees, documents, screens, connections).

Requirements

Education:

  • Graduate from secretarial college or similar field or Graduation, Diploma in Aviation.

Benefits

  • Statutory Benifits
  • Accidental Policy

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