Executive Assistant to Co-Founders

About Cityflo

Cityflo is a daily commute company that provides a comfortable, stress-free travel experience for corporate professionals, as an alternative to driving. With premium buses, a simple app and caring customer service, our passengers get the luxury of time in their busy schedules — where they can read their book, watch Netflix, nap or simply soak in the view of the city. We're bringing joy back to commuting, and turning around urban traffic woes in a big way.Today, we run 350 buses and log 15000 daily bookings. After having established a strong product-market fit and building a profitable business in Mumbai, we’ve expanded services to Hyderabad, where the commute problem is as urgent and exciting. Over the next 2 years, we plan to scale to 1000 buses and 100,000 daily bookings across both the cities.Cityflo is well-funded by prominent VCs — India Quotient, Lightbox Ventures.Website: https://www.cityflo.com/App: https://bnc.lt/cityflo/Role – Executive Assistant to Co-Founder

Key Responsibilities

• Calendar, Meeting & Travel Management
  

Own the cofounder’s calendar: prioritize meetings, block focus time, and handle rescheduling with professionalism
Coordinate internal and external meetings, ensuring all stakeholders are alignedHandle all logistics for domestic and international travel (flights, hotels, local transport)

• Communication & Coordination
  

Act as a bridge between the cofounder and internal/external stakeholders
Draft, proofread, and format emails, presentations, and communication materialHandle follow-ups from meetings and ensure timely execution of action items

• Strategic Support
  

Assist in project tracking, reporting, and cross-functional coordination
Conduct internet research, compile business briefs, and maintain confidential documentsPrepare pitch decks, meeting notes, and documentation as required

• Operations & Miscellaneous
  

Manage expenses, invoices, reimbursements, and other operational tasksHelp plan internal events, town halls, and offsitesOccasionally assist in personal tasks to enable better work-life balance for the cofounder

Skills & Qualifications

Graduate in any discipline; post-graduate or MBA preferred (not mandatory)2–4 years of experience as an EAExcellent verbal and written communication skills in EnglishStrong proficiency with Google Workspace (Docs, Sheets, Slides, Calendar)High attention to detail and ability to multitask effectivelyProfessional, trustworthy, and able to handle sensitive information with discretionPresentable personality with a positive, can-do attitude

What We’re Looking For

Someone who understands the pace and mindset of growing startupsHigh emotional intelligence and strong relationship-building skillsSelf-starter who takes ownership and doesn't need micromanagementComfortable with ambiguity and quick decision-makin

What You’ll Gain

Exposure to strategic decision-making at the leadership levelCross-functional visibility and mentorship from top leadershipA dynamic role where no two days look the sameOpportunities to grow into Chief of Staff or Operations Lead rolesCityflo Blog - https://blog.cityflo.com/Funding news - https://inc42.com/buzz/app-based-bus-service-cityflo-bags-7-7-mnfrom-lightbox-to-expand-service/Our journey through Covid - https://bit.ly/3wBiSZxTo apply, shoot us a mail at ashwini.mahadik@cityflo.com with your resume.