Executive Assistant to CEO

As an Executive Assistant, you will provide administrative support to the CEO, encompassing a wide range of responsibilities beyond secretarial duties. Your key tasks will include gathering, verifying, and analyzing organizational data from various functions and Heads of Departments, presenting this information in the required format to the CEO and HODs as needed. You will be responsible for creating reports, documents, presentations, letters, emails, meeting agendas, and minutes tailored to specific requirements. Handling sensitive and confidential information with utmost discretion will be a crucial part of your role. Updating Management Information Systems (MIS) and regularly reporting to the CEO and Top Management will be essential for maintaining transparency and efficiency within the organization. Your duties will extend to managing the CEO's schedule, handling appointment requests, coordinating a high volume of calendar meetings and events, and making travel arrangements and itineraries, primarily for the CEO and occasionally for the Leadership team. Collaborating with Regional Sales Teams and their Leadership team when necessary will be part of your responsibilities. Ensuring compliance with existing review mechanisms and assisting in developing new ones will be vital for organizational efficiency. You will maintain records of the CEO's contacts and engage with them appropriately. Additionally, you will support the CEO by conducting research, following up on actions, chasing responses, and triggering necessary follow-up actions. Organizing meetings and ensuring the CEO is well-prepared for them by creating agendas, providing pre-meeting briefings, and documenting post-meeting minutes will be critical to your role. Welcoming and assisting visitors of all seniority levels will also be part of your responsibilities. This is a full-time position that requires a Bachelor's degree. The ideal candidate should have at least 3 years of experience as an Executive Assistant. The work location is in person.,