Executive Assistant to CEO

Please Note The Selection Criteria

• The Experience required: 1 to 1.5 years maximum
• The Salary (CTC) offered: 2 to 2,40,000/- Annually, Maximum
• Minimum Qualification: Bachelor's degree
• Preferred: Previous experience as an Executive Assistant or similar
  

Administrative Duties

• Manage executive schedules, including meetings, appointments, and travel arrangements.
• Handle sensitive information with discretion and professionalism.
• Provide support for CEO-initiated special projects.
• Prepare reports, presentations, and documents.
• Organize and maintain electronic and paper filing systems.
  

Managerial Duties

• Supervise administrative staff to ensure efficient office operations.
• Oversee project management tasks, coordinating team activities and monitoring timelines.
• Assist in budget preparation and expense tracking.
• Coordinate project-based work and follow up on tasks and deadlines.
  

Meeting Coordination

• Schedule and organize meetings and events for the CEO, including agendas, minutes, and follow-ups.
• Coordinate logistics for team events, conferences, and other meetings.
  

Communication

• Serve as the point of contact among executives, employees, clients, and external partners.
• Draft and distribute emails, memos, letters, and forms.
  

Problem Solving

• Conduct research and compile information as needed.
• Address and resolve administrative or operational issues.
• Assist in decision-making by providing timely and accurate information.
  

Travel Management

• Arrange travel, accommodations, and itineraries for executives.
• Prepare travel expense reports and ensure timely reimbursement.
• Be ready to travel domestically and internationally, if required.
  

Other Duties

• Handle special projects assigned by executives.
• Manage office supplies and inventory.
• Track daily expenses and prepare reports.
• Perform other related duties as needed.
  

Skills And Qualifications

• Previous experience as an Executive Assistant, Personal Assistant, Office Assistant, or in another relevant administrative role.
• Strong organisational skills with the ability to multi-task and manage time effectively.
• Excellent communication skills, both written and verbal.
• Proficiency in Google Docs, Microsoft Office and other office productivity tools, with aptitude to learn new software and systems.
• Flexible team player willing to do what it takes to get the job done; adaptable and enjoys a challenge.