Job
Description
EXECUTIVE ASSISTANT About us: Subko is committed to an ideal: to help reimagine, re-design. and re-invent an unlikely origin- the Indian Subcontinent--as a legitimate contributor to the global specialty coffee, craft baking and pod-to-bar chocolate making movements. Only raw materials enter Subko’s facilities: all of the coffee, bakehouse and cacao products are crafted from scratch, in house. From crop to cup, pod to bar, and farm to table. We aim to provide a detailed, high quality coffee, bake and chocolate experience to all our guests. Roles & Responsibilities: Calendar & Schedule Management: Efficiently manage and organize the Founder’s calendar, including internal meetings, external appointments, investor calls, travel, and key events—ensuring seamless coordination and timely reminders. Meeting Support & Documentation: Prepare agendas, attend key meetings as required, and manage high-quality correspondence and presentations. Accurately document Minutes of Meeting (MoM) and ensure timely follow-ups on action items. Travel & Logistics: Coordinate all domestic and international travel arrangements, including itineraries and accommodations, ensuring plans are clear, efficient, and well-organized. Communication Handling: Draft and manage professional email correspondence, meeting requests, and follow-ups on behalf of the Founder, maintaining alignment with SUBKO’s tone and brand standards. Administrative Coordination: Provide day-to-day administrative support such as document preparation, basic research, vendor coordination, and tracking of expenses as required. Confidentiality & Discretion: Handle all sensitive and confidential information with the utmost integrity, professionalism, and discretion. Stakeholder Liaison: Act as a reliable point of contact for coordinating with internal teams, external collaborators, and partners, ensuring timely communication and follow-ups where needed. Skills Required: 2–3 years of experience in administrative, HR coordination, or executive support roles. Prior experience supporting senior leadership is preferred. Bachelor’s degree in Business Administration, Human Resources, Communications, or a related field. Strong organizational and time management skills with excellent attention to detail. Proficient in Google Workspace (Docs, Sheets, Calendar, Meet) and general office tools. Excellent written and verbal communication in English. Ability to manage multiple priorities and work independently in a fast-paced environment. Discreet, dependable, and professional, with a high level of integrity and a service-oriented mindset. Positive attitude, willingness to learn, and strong interpersonal skills. Perks of joining our team: You will be part of a company which is growing at an exponential rate, started just 3 days before the lockdown in 2020! We were able to grow from a team of 20 to 120+.in a span of 3 years We are a bunch of very young and ambitious people who are excited to learn and grow each passing day. One thing we can definitely bet on is that you will love working with us and grow in your career. Apart from that some benefits include: Mediclaim Travel allowance Lunch facilities Employee discount available at our outlets Provident Fund You can get in touch with us at : Email id :- whatsyourspecialty@subko.coffee Contact Number :- +91 7021 215 787 (Monday-Friday - 11.00 AM to 6.00 PM) Show more Show less
