Executive Assistant - SP

IAssess Consultants LLP

0 years

1 - 2 Lacs

pune maharashtra india

Posted:1 month ago| Platform:

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Skills Required

schedule documentation dictation reports capture logistics support payments research data training onboarding coordination maintenance management

Work Mode

On-site

Job Type

Full Time

Job Description

Executive Assistant to Managing Director
Key Responsibilities

Manage the Managing Director's calendar: plan, schedule and coordinate appointments and meetings; provide reminders and maintain daily and weekly commitments proactively.
Act as primary point of contact: receive, screen and prioritize calls and emails; take messages and respond based on the MD's guidance.
Prepare and manage documentation: take dictation, draft and edit correspondence, agendas, minutes, presentations, briefs and reports; capture action items and follow up.
Arrange travel and visitor logistics: handle ticketing, hotel reservations and local arrangements for the MD, senior executives and outstation visitors.
Support VIP/HNI relations and events: assist select HNI and VIP customers, coordinate critical outdoor catering, party orders and VIP reservations.
Coordinate with suppliers and vendors: obtain and compare quotations, raise purchase orders, negotiate terms, manage purchases and follow up on deliveries and payments (including international suppliers).
Support projects and communications: manage communications for projects, new launches and expansion activities under the MD's purview; track assigned tasks and timelines.
Conduct research: undertake primary and secondary research to develop concise briefs, reports and presentations within set timelines.
Maintain records and confidentiality: organize physical and electronic files, preserve confidential data and ensure secure handling of sensitive documents.
Provide training and onboarding: impart induction and training to staff whose functions relate directly or indirectly to the MD's office.
Oversee facilities coordination: coordinate maintenance, upkeep and repairs of corporate and outlet/store infrastructure as directed.
Proactively follow up: observe and record discussions, translate them into actionable plans and monitor implementation and outcomes.

Special Requirements

EA is required to work 9 hours per day according to the assigned shift.
Compensatory off will be provided if EA works on their weekly off; it must be availed within 30 days and cannot be combined with the weekly off.
EA will be entitled to one weekly off per week (any one day from Monday to Sunday).
Management reserves the right to make decisions and changes as required.

Skills: office,correspondences,purchase & sale agreements,suppliers

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