Job
Description
Key Responsibilities: Calendar & Schedule Management: Organize and manage the executives calendar, ensuring efficient use of time and prioritization of meetings, appointments, and travel. Coordinate and schedule meetings, both internally and externally, ensuring all logistics are handled (room bookings, virtual meetings, etc.). Prepare agendas, materials, and follow-up actions for meetings. Communication & Correspondence: Serve as the primary point of contact for internal and external stakeholders, managing phone calls, emails, and other communications. Draft, proofread, and edit correspondence and reports as needed. Handle sensitive and confidential information with the utmost discretion and professionalism. Travel Coordination: Plan and book complex travel arrangements (flights, accommodation, transportation), ensuring efficiency and cost-effectiveness. Prepare detailed itineraries and travel schedules for the CXO. Event Coordination: Assist in the planning and execution of key corporate events, conferences, and business meetings. Coordinate logistics, track RSVPs, and manage event-related communication. Project Management & Support: Assist with project management by tracking deadlines, deliverables, and project timelines. Liaise with other departments to ensure smooth communication and the execution of cross-functional tasks. Prepare reports, presentations, and other documents for meetings and reviews. Skills: Excellent communication (written and verbal) and interpersonal skills. Strong organizational and time-management abilities. Advanced proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and collaboration tools. Ability to prioritize and manage multiple tasks in a fast-paced environment. Strong problem-solving abilities and a high level of initiative.
