Executive Assistant / Secretary

Job Description

We are seeking a highly organized, proactive, and detail-oriented Executive Assistant / Secretary to support the senior management team. This role is ideal for someone with 0-5 years of experience looking to grow in a dynamic and fast-paced environment. You will provide administrative support to executives, ensuring smooth day-to-day operations and assisting with both internal and external communication. Key Responsibilities: Administrative Support: Manage calendars, schedule appointments, and coordinate meetings. Handle incoming and outgoing communications (emails, phone calls, etc.). Organize and maintain files and documents (both physical and digital). Assist with travel arrangements and itineraries for executives. Prepare and edit reports, presentations, and other documents as needed. Assist in the preparation of meeting agendas, taking meeting minutes, and tracking action items. Communication: Act as a liaison between executives and employees, clients, or stakeholders. Prepare and send professional correspondence on behalf of the executive team. Maintain confidentiality and handle sensitive information appropriately. Project Assistance: Assist with special projects as assigned by management. Track project timelines, deliverables, and milestones. Help coordinate team efforts and ensure deadlines are met. Office Management: Handle office supplies and inventory management. Qualifications: Experience: 0-5 years of experience in an executive assistant, administrative assistant, or illingness to learn.