Executive Assistant (Remote-India)

Summary

Overview:

We are seeking a high-performance Executive Assistant to support the Founder in staying organised, focused, and effective across a wide range of priorities. You'll play a key role in managing the Founder’s schedule, communication, key projects, and operational initiatives.

The ideal candidate is execution-driven, highly organised, tech-savvy, and eager to take ownership of critical support tasks that drive real leverage.

Key Responsibilities:

Executive Support & Calendar Management

• Own the Founder’s calendar: defend focus time, time-block priorities, avoid overload
• Manage inbound scheduling and optimise for strategic goals
• Review and triage emails; draft responses where appropriate
• Follow up with internal/external stakeholders when replies are missing or actions delayed
• Proofread important documents and investor communications

Task, Project & Prioritisation Support

• Help organise and maintain the Founder’s task backlog
• Assist with prioritisation and delegation of tasks
• Follow up on meeting action points and ensure progress tracking
• Help manage key quarterly company initiatives with light-touch project tracking
• Support OKR tracking and reporting

Administrative Operations

• Prepare agendas, take meeting minutes, track follow-ups
• Assist in the creation and maintenance of SOPs and internal documentation
• Manage invoices and set up system integrations (e.g., Xero, GoCardless)
• Research tools, draft policies, and assist with process design

Travel & Event Logistics

• Coordinate travel, accommodation, and team events
• Proactively manage logistics for client visits in multiple cities

Content, Docs, & Communication Support

• Prepare agendas, take meeting minutes, track follow-ups
• Assist in the creation and maintenance of SOPs and internal documentation
• Create and format presentations and internal documents in PowerPoint/Google Slides
• Write and schedule LinkedIn content (using existing tone/style guidance)
• Assist in preparing investor updates and reports
• Conduct research (e.g., market, tools, VCs) and summarise findings
• Conduct data analysis using Excel/Sheets

Skills & Competencies:

Must-Have:

• High attention to detail (especially with formatting, consistency, grammar)
• Proficiency in PowerPoint and Excel
• Excellent written communication
• Task and time management
• Comfortable with technology and fast learning of new tools
• Discretion with confidential information
• Proactive mindset with initiative to spot and solve problems

Bonus:

• Experience using HubSpot, Xero, GoCardless
• Familiarity with AI tools (e.g., ChatGPT, Claude) for automation and content repurposing
• Exposure to SaaS

Work Schedule

As the client is UK-based, you will be required to work in UK daytime:

• Monday to Friday
• 14:00 - 23:00 IST (08:30 am - 17:30 GMT)

Pay & Benefits

• Annual CTC: 8 to 12 lakhs
• Fully remote role