Executive Assistant

Job Description

Responsibilities • Provide administrative support to worldwide CC/IS/IPD R&D team • Process purchase order requests in BuySmart, internal product sample order requests, and IT orders • Assist suppliers and buyers in resolving invoice issues • Submit new supplier requests in Aravo • Generate iCertis contracts (e.g. NDAs) • Coordinate meetings and events by scheduling conference rooms, sending invites, arranging catering, etc. • Draft communications (employee communications, announcements, etc.) in collaboration with others • Maintain distribution lists in FIM • Complex domestic and international travel arrangements in Concur • Process monthly expense reports for leadership team in Concur • Calendar management for leadership team • Track action items and status • Coordinate and track shipments • Set up flower arrangements and virtual cards • Provide back-up support to other administrative assistants and MDS R&D business groups as needed Education/Experience • High school diploma (or equivalent) • 3-5 years of progressive administrative experience Skills • Proficient in Microsoft Office applications (Word, Excel, PowerPoint, Outlook, and Teams) • Strong interpersonal, oral, and written communication skills to effectively communicate with associates at all levels • Must be able to handle highly confidential information • Shows initiative, good judgment, and is able to work independently Work Environment and Physical Demands • This is a hybrid position with three days in-office and two days remote • Hours are typically 9 a.m. to 6 p.m., Monday to Friday, with occasional overtime required • Open cubicle environment • Candidate must be able to work in a team-oriented, fast-paced environment • Candidate will be required to frequently communicate via video meetings