Job
Description
Job Purpose/Objective: Provide secretarial and administration support Bangalore /Dubai based Senior Leadership Team. Job Summary : The Executive Assistant (EA) to the Leadership will provide high-level administrative support, including managing their calendar, communications, and special projects. The EA will act as a key liaison between the Leadership and internal/external stakeholders, ensuring smooth coordination and execution of various initiatives. Key Responsibilities : Administrative Support : Provide effective and efficient secretarial and administration assistance to Leadership team and overseas visitors of the highest quality. Manage the daily schedule, including meetings, appointments, and travel arrangements of aligned leaders Prepare and edit correspondence, presentations, and reports on behalf of the leadership. Handle confidential information with discretion. Draft meeting agendas, take minutes, and distribute them to relevant stakeholders. Organize town halls whenever necessary. Travel Management : Coordinate all travel logistics, including flights, accommodations, itineraries, and transportation for the Leadership Ensure all necessary documentation (e.g., passports, visas, presentations) is prepared for international and domestic travel. Project Management : Coordinate and track the progress of special projects and strategic initiatives led by the Leadership Assist in planning and organizing internal and external events, board meetings, and conferences. Follow up on tasks and deadlines for various departments on behalf of the Leadership Communication : Serve as the point of contact between the Leadership and internal/external stakeholders. Facilitate communication within the leadership team and across departments. Manage incoming emails and correspondence, prioritizing and responding on behalf of the Leadership as needed. Liaison with other Cigna offices globally. Build good working relationships with executive assistant/administration officers globally. Stakeholder Management : Liaise with internal and external stakeholders to coordinate meetings, events, and projects. Prepare briefing documents, presentations, and reports for the Leadership team s interactions with external stakeholders. Executive Office Operations : Ensure the smooth functioning of the Executive Office by handling office supplies, maintaining records, and managing budgets related to the activities of Leadership Assist in the preparation of the Leadership s annual budget and manage financial reports related to their activities. Qualifications : Bachelor s degree in business administration, Management, or a related field. Minimum of 5-7 years of experience in an administrative/executive assistant role, preferably supporting senior leadership. Fluency in English (read, write and speak) Proficiency in Microsoft Office tools Skills & Competencies : Strong organizational and multitasking skills with attention to detail. Drives Results, Resourcefulness, Customer Focus, Communicates Effectively, Builds Networks and Organizational Savvy Highly organized, proactive and efficient Forward thinker who can proactively handle circumstances and situations - must be self-motivated and able to work independently with minimal oversight. Very strong communication skills via email and phone, internally and with external stakeholders Ability to handle high-pressure situations with diplomacy and professionalism. Proficiency in MS Office (Word, Excel, PowerPoint) and scheduling software. Strong problem-solving skills and the ability to work independently. High level of confidentiality and integrity. Ability to adapt quickly to different time zones and schedules during travel. Key Behavioural Traits : Proactive and resourceful. Strong interpersonal skills and ability to build relationships. Flexibility and adaptability in a dynamic environment. Ability to work under tight deadlines and travel on short notice when needed.
