Executive Assistant

Job Description

Provide executive support for India Managing Director (ie schedule meetings cross functionally and across geographies, coordinate events, research, special projects, whatever comes your way!) Assume the role of office manager and interface with facilities, stores and supplies, support logistics and seat allocations for a growing team, manage office supplies, etc Streamline/manage communication (email, calendar, customers, vendors, etc) Arrange domestic and international travel Process expense reports Liaise between other internal organizations, leaders, etc WHAT you'll NEED TO BRING TO THIS ROLE Heavy calendar management (ie schedule meetings cross functionally and across geographies) Carefully research and arrange domestic and international travel Process expense reports and create purchase requisitions Liaise between other internal organizations and work closely with existing team/exec admins Manage special projects and assignments - whatever comes your way! What You Bring To The Team A minimum of 3 plus years supporting senior leaders Strong organizational skills including the ability to manage calendars and effectively maintain records and files. Experience in organizing meetings, note taking, preparing and monitoring budgets, assisting with travel and hotel accommodations, and providing general office operations support. Demonstrated ability to achieve high performance goals in a complex and fast-paced environment. Very strong interpersonal skills and the ability to build and maintain professional, friendly, and cordial relationships with stakeholders, including staff, external partners, vendors, etc Highly resourceful team-player with the ability to also be extremely effective independently. Demonstrated proactive approaches to problem-solving with strong decision-making capability. Proven ability to handle confidential information with discretion, be adaptable to various competing demands, and demonstrate the highest level of customer/client service and response. Expert level written and verbal communications. Proficiency in grammar, spelling and proofreading. Ability to understand and interpret policies and procedures as we'll as apply them with consistency. Strong computer skills including proficiency in Google office suite, Concur, Microsoft Office programs; Word, Excel, PowerPoint. Comfortable with multi-tool environment. (Slack, Google hangouts, ERP, etc WHAT YOU CAN EXPECT FROM US: Pure Innovation : We celebrate those who think critically, like a challenge and aspire to be trailblazers. Pure Growth : We give you the space and support to grow along with us and to contribute to something meaningful. We have been Named Fortunes Best Large Workplaces in the Bay Area , Fortunes Best Workplaces for Millennials and certified as a Great Place to Work ! Pure Team : We build each other up and set aside ego for the greater good