Job
Description
This role is for one of our clients Industry: Operations Seniority level: Associate level Min Experience: 3 years Location: Bangalore JobType: full-time About the Role We are looking for a highly organized, proactive, and resourceful Executive Assistant – Project Manager to support our senior leadership team. This hybrid role requires a professional who can confidently manage executive schedules and communications while simultaneously driving the progress of high-impact projects. You’ll play a key role in streamlining operations, enhancing executive effectiveness, and keeping cross-functional teams aligned and on track. This position is ideal for someone who thrives in fast-paced environments, is tech-savvy, and possesses a rare blend of administrative mastery and project coordination expertise. Key Responsibilities Executive Support Manage complex calendars, coordinate meetings, and proactively resolve scheduling conflicts. Handle internal and external communications with discretion, professionalism, and clear judgment. Prepare executive briefings, draft high-quality emails and documents, and manage inbox follow-ups. Oversee travel planning, including multi-leg itineraries, visas, lodging, and trip logistics. Project Management Collaborate with leadership to manage timelines, track project milestones, and coordinate deliverables. Use project management tools (e.g., Asana, Trello, Notion, or Monday.com) to monitor progress and ensure accountability across stakeholders. Help create project documentation, status reports, and dashboards for internal review. Cross-functional Coordination Serve as the point of contact between leadership and departments on time-sensitive initiatives. Facilitate cross-team collaboration by organizing project meetings, capturing notes, and ensuring timely follow-ups. Maintain effective communication between internal teams and external partners/vendors. Operational Excellence Optimize executive workflows, implement time-saving processes, and keep priorities aligned with company goals. Support company-wide events, board meetings, offsites, and key executive engagements. Ensure the executive’s workspace and digital environment are efficient, organized, and well-maintained. Who You Are ✅ Qualifications Bachelor’s degree in Business Administration, Communications, or related field. 3+ years of experience in executive support, project coordination, or operations roles—preferably within fast-paced or startup environments. Skills & Competencies Strong command of Microsoft Office and/or Google Workspace (Docs, Sheets, Slides, Calendar). Hands-on experience with project management and collaboration tools (e.g., Asana, Slack, ClickUp, Trello). Exceptional time management and multitasking abilities. High emotional intelligence, with a professional and composed demeanor. Ability to manage confidential and sensitive information with integrity. Strong written and verbal communication skills with an eye for clarity and accuracy. Preferred Attributes PMP certification or formal training in project management is a plus. Experience supporting C-level executives or founders. Tech-savvy mindset with the ability to troubleshoot and navigate new tools quickly. Self-starter with a proactive, can-do attitude and a bias for action.
