Key Responsibilities
- Manage a dynamic calendar, prioritizing appointments, property viewings, design reviews, and travel schedules.
- Prepare correspondence, proposals, presentations, and briefing materials to ensure the Director is fully informed ahead of meetings.
- Coordinate with internal teams, contractors, designers, brokers, and external partners to streamline communications.
- Handle sensitive business and personal matters with the highest level of discretion.
- Support the Director in nurturing and managing relationships with clients, investors, and collaborators.
- Ensure all communications and interactions reflect the companys professionalism, design sensibility, and commitment to excellence.
- Maintain accurate records of client preferences, project details, and follow-up actions to facilitate long-term partnerships.
- Track milestones and deliverables for furniture design projects and real estate transactions.
- Liaise with project stakeholders to ensure timelines are met and details are executed to standard.
- Conduct research on market trends, materials, suppliers, and property developments to support strategic decisions.
- Coordinate complex travel itineraries, including international arrangements.
- Organize company events, exhibitions, and client-facing activities that showcase brand values and design philosophy.
- Manage logistics for board meetings, off-site sessions, and property showcases.
- Oversee expense reporting, invoicing, and budget monitoring for projects and executive activities.
- Assist in preparing financial summaries and investment documentation.
- Ensure compliance with contractual and administrative requirements for both furniture and property projects.
Qualifications - Required
- Bachelor’s degree in Business Administration, Communications, Real Estate, Design, or a related field.
- Minimum 7+ years of experience supporting senior executives in real estate, design, architecture, or related industries.
- Strong proficiency with Microsoft Office Suite and/or Google Workspace, along with project management tools (e.g., Asana, Monday.com).
- Outstanding organizational and multitasking abilities, with meticulous attention to detail. • Excellent written and verbal communication skills.
• Proven ability to handle confidential information with professionalism and integrity.
Qualifications - Preferred
- Previous experience coordinating design projects or property transactions.
• Familiarity with the real estate market, contracts, and staging/marketing processes.• Multilingual capabilities are an advantage for working with international stakeholders.
Key Attributes
- Professional Presence: Confident and polished, with the ability to represent the Director and company effectively.
- Anticipatory Mindset: Proactive in identifying needs and addressing challenges.
- Detail-Oriented: Consistently delivers precise, high-quality work.
- Adaptable & Resilient: Thrives in a fast-paced environment with shifting priorities.
- Discreet & Trustworthy: Exercises sound judgment in handling sensitive matters.
- Culturally & Aesthetically Aware: Strong appreciation for design, architecture, and refined living environments.
Why Join Us?
At Prioria, we combine craftsmanship, innovation, and excellence across luxury furniture and real estate. As part of our team, you will have the opportunity to shape a thriving workplace culture and grow alongside a brand defined by vision and prestige.
