Executive Assistant

As an Executive Assistant to Founders in the Founder's Office, your main responsibility is to provide high-caliber administrative and strategic support to Pallavi. This support will enable efficient execution of both day-to-day responsibilities and long-term initiatives. Acting as a trusted partner, your role involves streamlining communications, managing priorities, and driving special projects. One of your key responsibilities will be managing Pallavi's calendar and travel arrangements. This includes coordinating a complex, multi-time-zone schedule with various commitments such as board meetings, investor calls, retail site visits, and off-site events. You will also be in charge of arranging detailed travel itineraries and accommodations. In terms of communications, you will be drafting, proofreading, and managing correspondence on behalf of Pallavi. Additionally, you will serve as a gatekeeper to prioritize and route inquiries effectively. Meeting coordination is another crucial aspect of your role, involving preparing meeting agendas, collating briefing materials, taking concise minutes, and following up on deliverables with cross-functional teams. Special projects such as retail expansion rollouts, investor due diligence, and strategic partnerships will also fall under your purview. Your role will include tracking project milestones, coordinating stakeholders, and surfacing any potential risks. Maintaining organized digital and physical filing systems for contracts, board materials, and confidential documentation is essential to ensure data integrity and security. As the first point of contact for internal leadership, investors, and external partners, you will be responsible for cultivating relationships with discretion and professionalism. Identifying process improvements to enhance the efficiency of the Founder's Office and implementing tools like Asana, Notion, and Slack workflows to automate routine tasks are also part of your responsibilities. Key competencies required for this role include expertise in calendar systems and travel-booking platforms, exceptional organizational skills, high attention to detail, proficiency in MS Office or Google Workspace, strong communication skills, discretion in handling confidential matters, a collaborative attitude, familiarity with project-management tools, and basic data reporting capabilities. The ideal candidate for this position should have at least 5 years of experience as an Executive or Personal Assistant supporting C-suite executives, preferably in a high-growth startup or fast-paced environment. Exposure to retail, e-commerce, or consumer brands, as well as experience coordinating investor or board-level activities, would be desirable. A Bachelor's degree in Business Administration, Communications, or a related field is mandatory for this role.,