Executive Assistant

As an Executive Assistant at the company, your role will involve a unique mix of research, coordination, admin support, and trusted execution. You will be responsible for handling key items that would otherwise distract the founder, such as tracking and fulfilling compliance deadlines, booking international vacations, coordinating documentation with banks, and more. You will not be managing inboxes or scheduling back-to-back meetings, but instead, you will be expected to proactively identify tasks that need to be done, ask sharp questions, and follow through without reminders. Key Responsibilities: - Handling Admin and Compliance Follow-ups - Chase down documents, deadlines, and people to ensure nothing slips through the cracks - Coordinate with accountants, Company Secretary, or other vendors to ensure tasks are completed - Travel may be required within Pune or elsewhere on a need basis - Doing Smart, Focused Research - Find the best options for tools, consultants, travel spots, or gift ideas - Summarize options clearly, highlight tradeoffs, and facilitate decision-making - Managing External Relationships - Work with external teams in a clear, respectful, and non-transactional manner - Follow up on tasks without being annoying and push things forward smoothly - Handling Personal or Life Tasks - Book appointments, manage errands, compare vendors, and handle tasks that save time and mental load for the founder Qualifications Required: - 2+ years of experience in a similar support, ops, or coordinator role - Strong written communication skills and a sharp eye for detail - Comfortable with modern tools such as Notion, GDocs, and email - Bonus: Experience working with founders or external vendors In this full-time, long-term role, you will be remote but located in Pune. Flexible hours are offered with an async-first approach, and some overlap with IST is preferred. You will report directly to the founder and collaborate closely with a small external team. The company values deep work, trust, and clear thinking, as outlined in their working principles available at github.com/makkajai/Principles. If these principles resonate with you, you will likely enjoy working with the team. Please note that while the role offers flexibility in terms of where you work from, physical presence in Pune is necessary due to the nature of compliance follow-ups and the potential need for travel within and outside Pune. The hiring process includes an async sample task, written async communication, 2-3 interview calls, and finally, an offer. Honest feedback will be provided at every step to respect your time. To apply for this position, please send the below task to roopesh@makkajai.com along with your resume: https://tinyurl.com/makkajai-ea-job If you are a proactive, detail-oriented individual who enjoys handling a wide scope of tasks, building relationships, and making a meaningful impact in a unique EA role, this opportunity may be a good fit for you.,