This is a remote position. Exp Range: 4-6 Years Salary: 4-6 LPA How to apply Send in the below task to roopesh@makkajai.com along with your resume. https://tinyurl.com/makkajai-ea-job We’re looking for a proactive, thoughtful, and detail-oriented Executive Assistant who can help our founder stay focused on high-leverage work — by taking care of everything else. This role is a unique mix of research, coordination, admin support, and trusted execution. You won’t be managing inboxes or scheduling back-to-back meetings. But you will be handling key items that would otherwise distract our founder — from tracking compliance deadlines to booking international vacations to gently nudging vendors until things are done. We don’t need someone to "check tasks off a list." We’re looking for someone who can see what needs doing , ask sharp questions, and follow through without reminders. What You'll Actually Do This is a generalist role with wide scope. You'll own tasks like: Handling Admin and Compliance Follow-ups Chase down documents, deadlines, and people so nothing slips Coordinate with accountants, CS agents, or other vendors to get things over the finish line Doing Smart, Focused Research Find the best options for tools, consultants, travel spots, or gift ideas Summarize clearly, highlight tradeoffs, and help speed up decisions Managing External Relationships Work with external teams (designers, lawyers, writers, contractors) in a way that’s clear, respectful, and not purely transactional Follow up without being annoying, push things forward without drama Handling Personal or Life Tasks Book appointments, manage errands, compare vendors — anything that saves the founder time and mental load You’ll Thrive in This Role If You: Love being the person people trust to “just handle it” Write clearly, think logically, and don't need your hand held Get satisfaction from closing loops, ticking boxes, and cleaning up loose ends Respect other people’s time and energy — and expect the same in return Can manage ambiguity, prioritize ruthlessly, and get things done You Won’t Enjoy This Role If You: Need step-by-step instructions before getting started Are uncomfortable with tasks that mix the personal and professional Struggle with persistence or don’t like following up multiple times Want a traditional EA role with calendar and inbox control Role Details Remote | Full-time | Long-term Flexible hours, async-first — some overlap with IST preferred You’ll report directly to the founder and work closely with a small external team (no large internal org) Our Principles (Please Read These First!) We work a little differently. We care about deep work, trust, and clear thinking. You can read all our working principles here: github.com/makkajai/Principles If these resonate, you’ll probably love working with us. Requirements 2+ years of experience in a similar support, ops, or coordinator role Strong written communication skills — and a sharp eye for detail Comfortable with modern tools (Notion, GDocs, email, etc.) Bonus: experience working with founders or external vendors Hiring Process Async sample task (:45 mins) Written async back-and-forth 2-3 interview calls Offer! We respect your time — and give honest feedback at every step.
This is a remote position. Exp Range: 4-6 Years Salary: 4-6 LPA How To Apply Send in the below task to roopesh@makkajai.com along with your resume. https://tinyurl.com/makkajai-ea-job We’re looking for a proactive, thoughtful, and detail-oriented Executive Assistant who can help our founder stay focused on high-leverage work — by taking care of everything else. This role is a unique mix of research, coordination, admin support, and trusted execution. You won’t be managing inboxes or scheduling back-to-back meetings. But you will be handling key items that would otherwise distract our founder — from tracking compliance deadlines to booking international vacations to gently nudging vendors until things are done. We don’t need someone to "check tasks off a list." We’re looking for someone who can see what needs doing , ask sharp questions, and follow through without reminders. What You'll Actually Do This is a generalist role with wide scope. You'll own tasks like: Handling Admin and Compliance Follow-ups Chase down documents, deadlines, and people so nothing slips Coordinate with accountants, CS agents, or other vendors to get things over the finish line Doing Smart, Focused Research Find the best options for tools, consultants, travel spots, or gift ideas Summarize clearly, highlight tradeoffs, and help speed up decisions Managing External Relationships Work with external teams (designers, lawyers, writers, contractors) in a way that’s clear, respectful, and not purely transactional Follow up without being annoying, push things forward without drama Handling Personal or Life Tasks Book appointments, manage errands, compare vendors — anything that saves the founder time and mental load You’ll Thrive in This Role If You: Love being the person people trust to “just handle it” Write clearly, think logically, and don't need your hand held Get satisfaction from closing loops, ticking boxes, and cleaning up loose ends Respect other people’s time and energy — and expect the same in return Can manage ambiguity, prioritize ruthlessly, and get things done You Won’t Enjoy This Role If You: Need step-by-step instructions before getting started Are uncomfortable with tasks that mix the personal and professional Struggle with persistence or don’t like following up multiple times Want a traditional EA role with calendar and inbox control Role Details Remote | Full-time | Long-term Flexible hours, async-first — some overlap with IST preferred You’ll report directly to the founder and work closely with a small external team (no large internal org) Our Principles (Please Read These First!) We work a little differently. We care about deep work, trust, and clear thinking. You can read all our working principles here: github.com/makkajai/Principles If these resonate, you’ll probably love working with us. Requirements 2+ years of experience in a similar support, ops, or coordinator role Strong written communication skills — and a sharp eye for detail Comfortable with modern tools (Notion, GDocs, email, etc.) Bonus: experience working with founders or external vendors Hiring Process Async sample task (:45 mins) Written async back-and-forth 2-3 interview calls Offer! We respect your time — and give honest feedback at every step.
Exp Range: 4-6 Years Salary: 4-6 LPA Location: Pune (you can work remotely most of the time, but some travel within Pune and maybe even outside Pune maybe required from time to time. Base location has to be Pune). How to apply Send in the below task to roopesh@makkajai.com along with your resume. https://tinyurl.com/makkajai-ea-job We’re looking for a proactive, thoughtful, and detail-oriented Executive Assistant who can help our founder stay focused on high-leverage work — by taking care of everything else. This role is a unique mix of research, coordination, admin support, and trusted execution. You won’t be managing inboxes or scheduling back-to-back meetings. But you will be handling key items that would otherwise distract our founder - from tracking and fulfilling compliance deadlines to booking international vacations to gently nudging vendors until things are done, to even coordinating documentation with banks whenever required. We don’t need someone to "check tasks off a list." We’re looking for someone who can see what needs doing , ask sharp questions, and follow through without reminders. What You'll Actually Do This is a generalist role with wide scope. You'll own tasks like: Handling Admin and Compliance Follow-ups Chase down documents, deadlines, and people so nothing slips Coordinate with accountants, Company Secretary, or other vendors to get things over the finish line If required, go to their offices (or branches in case of banks) to get the work done. Travel will 90% be limited to Pune, but could be elsewhere on a need basis - will be considered as part of the job. Doing Smart, Focused Research Find the best options for tools, consultants, travel spots, or gift ideas Summarize clearly, highlight tradeoffs, and help speed up decisions Managing External Relationships Work with external teams (designers, lawyers, writers, contractors) in a way that’s clear, respectful, and not purely transactional Follow up without being annoying, push things forward without drama Handling Personal or Life Tasks Book appointments, manage errands, compare vendors — anything that saves the founder time and mental load You’ll Thrive in This Role If You: Love being the person people trust to “just handle it” Write clearly, think logically, and don't need your hand held Get satisfaction from closing loops, ticking boxes, and cleaning up loose ends Respect other people’s time and energy — and expect the same in return Can manage ambiguity, prioritize ruthlessly, and get things done You Won’t Enjoy This Role If You: Need step-by-step instructions before getting started Are uncomfortable with tasks that mix the personal and professional Struggle with persistence or don’t like following up multiple times Want a traditional EA role with calendar and inbox control Role Details Remote (but located in Pune) | Full-time | Long-term Flexible hours, async-first — some overlap with IST preferred You’ll report directly to the founder and work closely with a small external team (no large internal org) Our Principles (Please Read These First!) We work a little differently. We care about deep work, trust, and clear thinking. You can read all our working principles here: github.com/makkajai/Principles If these resonate, you’ll probably love working with us. Note the team is fully remote - and even in this role, you will have flexibility of where to work from (your home office or from a shared workspace near your home) - however, since a lot of compliance follow ups happen in Pune and they can need physical follow ups - we need you to be present in Pune. Requirements 2+ years of experience in a similar support, ops, or coordinator role Strong written communication skills — and a sharp eye for detail Comfortable with modern tools (Notion, GDocs, email, etc.) Bonus: experience working with founders or external vendors Hiring Process Async sample task (:45 mins) Written async back-and-forth 2-3 interview calls Offer! We respect your time — and give honest feedback at every step.
As an Executive Assistant at the company, your role will involve a unique mix of research, coordination, admin support, and trusted execution. You will be responsible for handling key items that would otherwise distract the founder, such as tracking and fulfilling compliance deadlines, booking international vacations, coordinating documentation with banks, and more. You will not be managing inboxes or scheduling back-to-back meetings, but instead, you will be expected to proactively identify tasks that need to be done, ask sharp questions, and follow through without reminders. Key Responsibilities: - Handling Admin and Compliance Follow-ups - Chase down documents, deadlines, and people to ensure nothing slips through the cracks - Coordinate with accountants, Company Secretary, or other vendors to ensure tasks are completed - Travel may be required within Pune or elsewhere on a need basis - Doing Smart, Focused Research - Find the best options for tools, consultants, travel spots, or gift ideas - Summarize options clearly, highlight tradeoffs, and facilitate decision-making - Managing External Relationships - Work with external teams in a clear, respectful, and non-transactional manner - Follow up on tasks without being annoying and push things forward smoothly - Handling Personal or Life Tasks - Book appointments, manage errands, compare vendors, and handle tasks that save time and mental load for the founder Qualifications Required: - 2+ years of experience in a similar support, ops, or coordinator role - Strong written communication skills and a sharp eye for detail - Comfortable with modern tools such as Notion, GDocs, and email - Bonus: Experience working with founders or external vendors In this full-time, long-term role, you will be remote but located in Pune. Flexible hours are offered with an async-first approach, and some overlap with IST is preferred. You will report directly to the founder and collaborate closely with a small external team. The company values deep work, trust, and clear thinking, as outlined in their working principles available at github.com/makkajai/Principles. If these principles resonate with you, you will likely enjoy working with the team. Please note that while the role offers flexibility in terms of where you work from, physical presence in Pune is necessary due to the nature of compliance follow-ups and the potential need for travel within and outside Pune. The hiring process includes an async sample task, written async communication, 2-3 interview calls, and finally, an offer. Honest feedback will be provided at every step to respect your time. To apply for this position, please send the below task to roopesh@makkajai.com along with your resume: https://tinyurl.com/makkajai-ea-job If you are a proactive, detail-oriented individual who enjoys handling a wide scope of tasks, building relationships, and making a meaningful impact in a unique EA role, this opportunity may be a good fit for you.,