Executive Assistant

Role Overview

The Executive Assistant provides high-level administrative support to senior management (such as CEO, Directors, etc.) in a manufacturing set up. The ideal candidate is exceptionally organized, resourceful, and experienced in suppor􏰀ng leadership within manufacturing or a related industry.

Key Responsibilities

• It Manage and maintain executive schedules, coordinate appointments, meetings, and travel arrangements.
• It Handle and prioritize all outgoing and incoming correspondence (email, letters, packages, etc.).
• It Prepare reports, presentations, minutes, and necessary documents for meetings.
• It Attend meetings; take and distribute minutes; track and follow up on action items.
•  Liaise with internal departments and external par􏰀es, including vendors and clients.
•  Assist with the prepara􏰀on and management of office and execu􏰀ve budgets.
•  Oversee and manage office supplies and equipment as needed.
•  Maintain organized filing systems (both electronic and paper).
•  Support manufacturing opera􏰀ons logis􏰀cs when required, including coordina􏰀ng between departments on workflow or produc􏰀on schedule updates.
•  Handle confiden􏰀al company informa􏰀on with integrity and discre􏰀on. Qualifica􏰀ons & Experience
•  Bachelor’s degree or equivalent experience.
•  3–5 years' experience as an execu􏰀ve assistant or similar administra􏰀ve role, with at
• least some experience in the manufacturing sector.
•  Proficiency in Microso􏰁 Office Suite (Word, Excel, PowerPoint, Outlook).
•  Strong organiza􏰀onal and 􏰀me-management skills.
•  Excellent verbal and wri􏰃en communica􏰀on abili􏰀es.
•  Ability to operate with a high degree of discre􏰀on and confiden􏰀ality.
• Preferred Skills
•  Calendar and travel management.
•  Experience with process documenta􏰀on or workflow support.
•  Understanding of basic manufacturing processes or produc􏰀on terminology.
•  Strong a􏰃en􏰀on to detail and follow-through.
•  Ability to mul􏰀task and work in a fast-paced environment.