Executive Assistant

Job Title: Executive Assistant to Director
Location: Lower ParelEmployment Type: Full-timeReporting To: Director, Kyozan Arts Pvt. Ltd.

Role Overview

Kyozan Arts Pvt. Ltd., a dynamic arts and culture company with a sister brand Anahata Retreats, is seeking a resourceful and detail-oriented Executive Assistant to support the Director. This role blends administrative precision with creative coordination, offering exposure to both operational and artistic domains.

Key Responsibilities

• Manage the Director’s calendar, travel, and meeting logistics across Kyozan Arts and Anahata Retreats
• Draft and refine communications, presentations, and reports for internal and external stakeholders
• Coordinate with artists, vendors, and partners for events, exhibitions, and retreats
• Track project timelines, follow-ups, and deliverables across both brands
• Organize team meetings, offsites, and cultural programming logistics
• Handle confidential documents and sensitive communications with discretion
• Support invoicing, import/export documentation, and vendor management across departments
• Maintain organized filing systems and contact databases
• Liaise with internal teams and external collaborators to ensure smooth execution
• Assist with hiring coordination and onboarding for creative and operational roles
• Conduct research to support strategic decisions and creative initiatives
• Monitor industry trends and flag relevant opportunities for both brands
• Provide occasional personal assistance to the Director as needed

Qualifications

• Bachelor’s degree or equivalent experience
• 3+ years in an Executive Assistant or similar role, preferably in the creative or hospitality sectors
• Strong written and verbal communication skills
• Proficiency in Microsoft Office & Goole Suite
• Ability to multitask and adapt in fast-paced environments
• High emotional intelligence and professional discretion

Job Types: Full-time, Permanent

Pay: ₹25,000.00 - ₹75,000.00 per month

Benefits:

• Cell phone reimbursement
• Paid sick time
• Paid time off

Work Location: In person