Executive Assistant

Indium Software

5 - 9 years

4 - 9 Lacs

chennai

Posted:3 weeks ago| Platform:

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Skills Required

calendar management meeting planning fixing appointments calendaring secretarial activities agenda scheduling travel coordination ea

Work Mode

Work from Office

Job Type

Full Time

Job Description

Location:

Job Summary:

Executive Assistant

Key Responsibilities:

Efficiently manage multiple calendars across different time zones, ensuring optimal scheduling of meetings, appointments, and events.
Act as the point of contact between executives, internal teams, clients, and external stakeholders.
Coordinate and schedule meetings, including preparing agendas, booking venues, and taking meeting notes as needed.
Anticipate scheduling conflicts and proactively resolve them.
Handle confidential information with discretion and professionalism.
Arrange travel itineraries, accommodations, and logistics when required.
Assist in preparing reports, presentations, and other business documents.
Monitor and prioritize incoming communications (emails, calls, requests) and ensure timely follow-ups.

Key Skills & Qualifications:

Proven experience as an Executive Assistant, Personal Assistant, or in a similar administrative role.
Exceptional organizational and time management skills.
Strong proficiency in calendar tools (e.g., Google Calendar, Microsoft Outlook).
Excellent verbal and written communication skills.
Ability to manage multiple priorities and stakeholders with a high degree of professionalism.
Tech-savvy and comfortable with productivity tools (e.g., MS Office, Zoom, Slack, etc.).

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